We are seeking a highly organized, detail-oriented, and dedicated Nursing Administrative Services Manager (NASM) to join our team at a long-term care home in Ontario.

This confidential recruitment opportunity is ideal for an individual with strong administrative, scheduling, and payroll coordination skills who thrives in a fast-paced healthcare environment.

The successful candidate will play an important role in supporting the day-to-day administrative operations of the nursing department, ensuring effective staffing coordination, accurate recordkeeping, and compliance with organizational policies and applicable collective agreements.

Responsibilities:

- Coordinate and maintain nursing department schedules, including staff rotations, scheduling adjustments, and shift coverage.
- Apply and interpret relevant provisions of collective agreements related to scheduling, vacation entitlements, call-in procedures, payroll, and job postings.
- Manage daily staffing call-ins and coordinate replacement coverage for vacant shifts during regular business hours.
- Communicate staffing changes, absences, and scheduling updates to the Nurse in Charge and other appropriate team members.
- Maintain accurate attendance records, including employee absences, sick time, vacation, and other leaves.
- Review, reconcile, and verify employee timesheets to ensure accuracy and timely payroll processing.
- Prepare and process payroll-related documentation in accordance with established procedures and deadlines.
- Provide payroll coverage and administrative support in the absence of designated personnel.
- Maintain organized and confidential employee records and scheduling documentation.




- Collaborate with nursing leadership and other departments to support efficient staffing operations.
- Assist with administrative duties and other departmental responsibilities as required.

Qualifications:

- Minimum Grade 12 education or equivalent required.
- Post-secondary education in Medical Office Administration, Healthcare Administration, Medical Terminology, or a related field is considered an asset.
- Registration as a Registered Practical Nurse (RPN) or completion of a recognized Personal Support Worker (PSW) program is considered an asset.
- Previous experience in scheduling, payroll administration, or healthcare administration is preferred.
- Experience working in a long-term care or unionized healthcare environment is considered an asset.
- Working knowledge of collective agreements, scheduling practices, and payroll procedures is preferred.
- Robust organizational, time-management, and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with multidisciplinary teams.
- High attention to detail and the ability to manage competing priorities in a fast-paced environment.
- Proficiency in Microsoft Office and familiarity with scheduling or payroll software.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.

We offer a competitive compensation and benefits package designed to support the well-being and professional growth of our employees.

- Hourly Rate: $28.00
- Extended health and dental benefits
- Life and disability insurance
- Professional development and training opportunities
- Employee wellness programs
- Supportive and collaborative work environment

Job Type: Full-time

Pay: $28.00 per hour

Work Location: On the road

📌 Nursing Administrative Services Manager (Brantford)
🏢 Important Group
📍 Brantford