Overview

CUPE Local 543 is seeking a highly organized, professional and service-oriented Office Administrative Assistant to provide comprehensive administrative and clerical support to the President, Executive Board, union representatives and membership. The position supports the day-to-day operation of the Local office, including confidential records management, grievance and legal file coordination, meeting and election preparation, member communications, financial tracking, scheduling, and office and facility coordination. The successful candidate must be able to manage competing priorities, meet deadlines, exercise sound judgment, and handle sensitive information with discretion.

Duties

- Provides a full range of administrative duties to the President and Executive Board
- Responsible for a high level of administrative support services
- Maintains filing system including confidential files
- Communicates regularly with the sub-local employers' Human Resources Department, CUPE Local 543's legal representative, other unions, union members, and CUPE Local 543 affiliates
- Scans, faxes, and photocopies documents
- Processes grievances and track grievances using the "Grievance" tracker/ spreadsheet
- Maintain files, prepare correspondence to legal as directed
- Track Settlements
- Answers telephone, directs calls, and takes messages
- Logs received cheques in the "Accounts Receivable" spreadsheet
- Maintain General Membership Meeting minutes and Executive Board Meeting minutes
- Receives and distributes mail for the Local's tenants
- Files/distributes received correspondence/mail/E-mail for the Local




- Schedules and coordinates meetings of Executive Officers
- Tracks and sells tickets and/or collects money for various events
- Types correspondence and prepares/distributes meeting agendas
- Assesses routine problems of an administrative nature
- Maintain amiable relationship with the membership, staff, and Board Officers
- Tracks office supply inventory and order supplies as required
- Book meetings and track availability of the conference room and meeting hall
- Follows/Complies with all policies and procedures set out by the Local
- Send email correspondence through mail list to members
- Perform other related duties as required

Qualifications

- Post-secondary education in office administration, business administration, or a related field, or an equivalent combination of education and experience.
- Previous experience in an administrative or office support position.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
- Strong organizational, communication, time-management, and problem-solving skills.
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
- Ability to manage competing priorities, meet deadlines, and work independently as well as collaboratively.
- Experience working in a union office and/or labour relations setting is preferred.
- Familiarity with collective agreements, grievance procedures, and union operations is considered an asset.

Pay: $31.91 per hour

Expected hours: 37.5 per week

Work Location: In person

📌 Office Administrative Assistant - Temporary Full-time - 1 Year (Walkerville)
🏢 CUPE Local 543
📍 Walkerville