Government Relations & Project Coordinator

Location: Mississauga, ON
Pay Rate: $25.00 per hour
Job Type: Temporary / Contract

Position Overview

We are seeking a highly organized, proactive, and self-motivated Government Relations & Project Coordinator to support committee operations, stakeholder engagement, and strategic initiatives.

The ideal candidate is a self-starter who takes full ownership of projects and coordination activities, rather than simply completing tasks assigned by others.

This position requires someone who can independently organize meetings, maintain project workplans, track commitments, follow up with stakeholders, and ensure projects and action items are completed on time with minimal supervision.

Key Responsibilities

Committee Coordination & Stakeholder Engagement

- Independently coordinate committee, council, and stakeholder meetings, including scheduling, agendas, meeting materials, and minutes.
- Take ownership of meeting follow-ups, action items, and outstanding commitments.
- Proactively communicate with committee members, internal teams, and external stakeholders to ensure timely completion of agreed actions.
- Maintain accurate stakeholder records, correspondence, and meeting documentation.
- Assist with government relations activities, stakeholder consultations, and engagement events.

Project Coordination & Follow-Through

- Manage and maintain project workplans, timelines, dashboards, and action trackers.
- Monitor project progress, identify approaching deadlines, and follow up with responsible individuals without waiting for direction.
- Coordinate multiple initiatives simultaneously,



ensuring deliverables are completed on schedule.
- Identify outstanding tasks, potential delays, and gaps in project execution, and take initiative to resolve or escalate them.
- Ensure commitments made during meetings translate into completed actions.
- Support workforce development initiatives and other strategic projects involving internal teams and external partners.

Reporting & Administration

- Prepare meeting summaries, progress updates, presentations, briefing materials, and reports.
- Maintain organized project records, stakeholder databases, and documentation.
- Coordinate communications and information sharing between committees, stakeholders, and internal departments.
- Improve coordination processes and tracking systems to support efficient project delivery.

Qualifications & Requirements

- 3+ years of relevant experience in project coordination, committee coordination, stakeholder relations, program coordination, association management, or a related field.
- Demonstrated experience independently managing projects, meetings, deadlines, and follow-ups from start to finish.
- Solid organizational skills and the ability to manage multiple priorities simultaneously.




- Excellent written and verbal communication skills.
- Experience maintaining project trackers, action logs, workplans, spreadsheets, and reporting tools.
- Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
- Strong interpersonal skills and confidence communicating with internal and external stakeholders.
- Ability to work independently, demonstrate sound judgment, and take initiative with minimal supervision.
- Relevant post-secondary education or equivalent practical experience.

Assets

- Experience coordinating committees, councils, boards, or professional associations.
- Exposure to government relations, public policy, workforce development, or stakeholder engagement.
- Experience supporting cross-functional projects involving multiple stakeholders.

What We're Looking For

We are particularly interested in candidates who can demonstrate that they have:

- Owned coordination activities from beginning to end, rather than only assisting with assigned tasks.
- Independently organized meetings and ensured follow-up actions were completed.
- Managed project timelines, tracked commitments, and held stakeholders accountable.
- Anticipated next steps and proactively addressed outstanding issues.
- Successfully coordinated multiple projects with limited supervision.

If you are a proactive coordinator who enjoys taking ownership, keeping projects organized, and turning plans into completed results, we encourage you to apply.

Pay: $23.00-$25.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Government Relations & Project Coordinator (Mississauga)
🏢 Pivotal - Brampton
📍 Mississauga