About the Position

We are seeking an experienced, highly organized, and detail-oriented Real Estate Administrative Assistant to join our busy real estate office in the Guildford area of Surrey.

This is a hands-on role suited to someone who understands the fast-paced nature of real estate, can confidently manage multiple priorities, and takes initiative to ensure daily operations run smoothly.

The ideal candidate will have previous real estate administrative experience and be comfortable handling everything from listing coordination and MLS input to transaction paperwork and client communication.

Key Responsibilities

- Coordinate new listings from initial preparation through to completion.
- Prepare, input, and maintain MLS listings, ensuring accuracy and compliance.
- Manage listing documentation, amendments, price changes, and status updates.
- Assist with purchase and sale transactions, including paperwork, deadlines, and follow-ups.
- Coordinate with Realtors, clients, photographers, lawyers, and other industry professionals.
- Maintain accurate client files, transaction records, and CRM databases.
- Schedule appointments, showings, inspections, and other listing-related services.
- Prepare property feature sheets, marketing materials, and correspondence.
- Monitor significant deadlines and ensure documentation is completed on time.
- Provide general administrative support to the team as needed.

Qualifications & Experience

- Previous experience in a real estate administrative role is strongly preferred.
- Experience with MLS listing input and real estate transaction paperwork.
- Familiarity with Paragon, Touchbase, Top Producer, WebForms, Docusign or similar real estate software is an asset.
- Strong understanding of real estate office procedures and documentation.
- Excellent computer skills, including Microsoft Office and Google Workspace.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills in English; proficiency in additional languages is considered an asset.




- Ability to manage competing priorities and meet deadlines.
- Professional, dependable, and capable of working independently.
- A proactive attitude and willingness to take ownership of responsibilities.

What We're Looking For

We're looking for someone who can hit the ground running.

Someone who is confident, resourceful, and comfortable working in a busy office where priorities can change quickly.

You should be the type of person who notices what needs to be done, takes initiative, and follows through without needing constant direction.

Above all, we're looking for a dependable team player who takes pride in their work and understands the importance of accuracy, communication, and exceptional client service.

Position Details

- Full-time, in-office position
- Located in Guildford, Surrey
- Starting wage of $22.00 per hour, negotiable based on relevant experience
- Opportunity to work with an established, busy real estate team

How to Apply

Please submit your resume along with a brief introduction outlining your relevant experience.

Applicants with previous real estate administration, MLS input, or transaction coordination experience are encouraged to highlight these skills in their application.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

- On-site parking
- Paid time off

Application question(s):

- Do you have hands-on experience with MLS listing input, listing coordination, and real estate transaction paperwork? If yes, please briefly describe your experience and the systems you have used.
- Which real estate software programs have you used? Please list any experience with Paragon MLS, Touchbase, Top Producer, or other real estate platforms.
- Are you available to work full-time, Monday to Friday, in our Guildford, Surrey office? If so, when would you be available to start?

Experience:

- Real Estate Admin: 2 years (preferred)

Language:

- English (required)

Location:

- Surrey, BC V3R 4G5 (preferred)

Work Location: In person

📌 Real Estate Administrative Assistant – Experienced (Surrey)
🏢 Brent Roberts Realty
📍 Surrey