About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.

We have partnered with a well-established local mechanical contractor (residential construction) to support them in hiring for their next Construction Admin Assistant.

Job ID: 43305

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Work Model: In-Office

Are you an organized and personable administrative professional who enjoys keeping things running smoothly behind the scenes? Our client, a well-established mechanical services company in Calgary, is looking for a Construction Admin Assistant to join their team on a full-time, long-term basis.

Supporting the plumbing and HVAC departments, you will play an important role in coordinating day-to-day administrative activities, maintaining accurate project records, and helping keep jobs moving efficiently from the office. This is a excellent opportunity for someone who understands the trades environment and enjoys being part of a busy, collaborative team.

The ideal candidate is approachable, easygoing, and naturally engaging, with the organizational skills and adaptability to manage competing priorities in a fast-paced setting. If you enjoy connecting with people, take pride in staying organized, and can bring a positive attitude to a busy team, we would love to hear from you!

Duties and Responsibilities:

The key job functions are:

- Provide day-to-day administrative support to the plumbing and Heating, Ventilation, and Air Conditioning (HVAC) departments, including managing incoming calls, emails, and general correspondence.
- Establish, organize, and maintain project files, ensuring documentation is accurate, accessible, and up to date.
- Assist with administrative processing related to purchase orders (POs), invoicing, and project documentation.




- Coordinate municipal permit applications and track approvals to support project timelines.
- Liaise with suppliers, vendors, and subcontractors to coordinate materials, information, and service requirements.
- Respond to client and internal inquiries, helping coordinate appointments, follow-ups, and general project communication.
- Maintain accurate databases, spreadsheets, and electronic filing systems.
- Complete high-volume data entry and administrative updates while maintaining strong attention to detail.
- Assist with general departmental coordination and administrative tasks as operational needs arise.

Education:

- Post-secondary education in business administration, office administration, or a related discipline is considered an asset.

Qualifications:

- Working knowledge of the plumbing and/or HVAC trades environment.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.

Experience:

- Minimum 3 years of administrative experience in a busy office environment.
- At least 1 year of experience supporting a plumbing and/or HVAC business or department.
- Exposure to residential construction or new home building processes would be a strong asset.
- Previous experience coordinating vendors, contractors, permits, or project documentation is beneficial.

Skills:

- Organization: Strong organizational abilities with the capacity to manage multiple priorities and keep administrative processes on track.
- Attention to Detail: A high level of accuracy when handling data entry, documentation, invoicing, and project records.




- Communication: Approachable and personable, with confidence communicating professionally with clients, vendors, contractors, and internal team members.
- Adaptability: Comfortable working in a fast-paced environment where priorities and daily demands can shift.
- Teamwork: An easygoing, positive, and collaborative personality that contributes to a welcoming team environment.
- Time Management: Able to manage competing deadlines while maintaining consistency and follow-through.

Base Salary: $25.00 - $27.00 per hour
- Compensation will be determined based on relevant experience and qualifications.
- Full-time, long-term employment opportunity.
- Health and dental benefits.
- Matching Registered Retirement Savings Plan (RRSP) program.

Work Hours:

- Full-time, 40 hours per week.
- Monday - Friday.
- 8:00AM - 4:00PM.

Additional Notes:

- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.

About Staffing® recruiters are Alberta's experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.

The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on.

We are constantly posting administration jobs so check back with us regularly.

For FAQs, stop by our .

Please reference Job ID: 43305 in your application.

To apply for this job email your details to .

About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across Canada in any industry and position level.

📌 Construction Admin (Calgary)
🏢 About Staffing
📍 Calgary