About the Opportunity Marketing Operations:
- Manage lead administration including data entry, imports, list creation, segmentation, and contact updates in HubSpot
- Maintain contact records, lead assignments, and lifecycle stages
- Process leads generated through campaigns, events, and demand generation activities
- Route leads to appropriate BDR and Sales representatives
- Monitor lead assignments and follow-up activity
- Identify missing information, discrepancies, and outstanding actions
- Perform routine data cleanup, deduplication, and validation Data Management & Reporting:
- Clean, organize, validate, and maintain marketing data through Excel and HubSpot
- Maintain reports and trackers for lead activity and campaign follow-up
- Review HubSpot reporting for data inconsistencies and potential follow-up gaps
- Assist with data reconciliations and reporting requests
- Maintain SOPs, documentation, and operational trackers Cross-Functional Coordination:
- Support Marketing with campaign execution and lead processing
- Partner with BDRs and Sales on lead distribution and handoffs
- Work with Marketing Operations to resolve routine workflow and data issues
- Communicate progress and flag operational gaps
- Identify opportunities to improve day-to-day processes About You
- Previous Marketing Operations, Marketing Administration, Sales Support, or similar coordination experience
- B2B experience preferred
- Hands-on HubSpot experience
- Strong Microsoft Excel skills
- Understanding of lead management and lifecycle stages
- Strong attention to detail
- Excellent organizational and time-management abilities
- Ability to manage repetitive administrative and data-oriented work accurately
- Strong cross-functional communication skills




- Ability to work independently following onboarding Pay Range $75,000
- $80,000 per year

How to Apply
Click the "Apply Now" button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 308653 This position for employment is for a current vacancy with Vaco/Highspring's client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if

your profile
meets our client's requirements for this role. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision advantages as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the

job description
, the position Vaco/Highspring is filing for is occupied. Please note, however,



that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive othe

📌 Marketing Operations Coordinator (Ottawa)
🏢 Vaco
📍 Ottawa