DEFINITION : The individual in this role is expected to become knowledgeable of internal policies and procedures.
RESPONSIBILIES : Receptionist
- Greet all visitors in a prompt, professional manner.
- Respond to general inquiries.
- Answer, screen, and forward telephone calls in a professional manner.
- Accept and send courier deliveries accordingly.
- Website updates using WIX and SEO management.
- Maintain an adequate stock of supplies. Place orders as required for all staff with approval from the CFO.
- Maintain and monitor the company keys and fobs. Obtain signatures for keys that are signed out and remind people when keys need to be returned.
- Responsible for performing the opening and closing of the office to visitors, daily.
- Stock washrooms and printers weekly.
- Maintain an accurate reception manual.
- Keep current records of employee computer passwords and staff fuel cards.
- Collect and distribute daily mail
- Other administrative & support duties as assigned by the CFO.
Accounts Payable
- Receive and post invoices into the payables system
- Daily posting of bills/invoices to the Abbey Platinum Master Built accounts payable system.
- Reconciling vendor statements for Abbey Platinum Master Built.
- Prepare cheques for Abbey Platinum Master Built.
- Ensure cheque distribution is performed bi-monthly, in person and via mail.
- Answering any payables inquiries that arise from customers, vendors, trades or internally.
Qualifications
- 1 year of experience in clerical, administrative, or accounting roles.
- Proficiency in Microsoft Office (especially Excel and Word).
- Strong organisational and multitasking abilities. Excellent communication skills (both verbal and written). Attention to detail and accuracy, especially in handling invoices and financial data.
- Personal Attributes :Ability to maintain confidentiality. Good customer service skills as the receptionist role often requires interaction with clients, vendors, and internal staff. A positive and professional demeanour.
Hours of work are 8:00 am to 5:00 pm, Monday to Friday. The office is closed for lunch between 12:00 pm to 1:00 pm
Pay: $18.00-$20.00 per hour
Benefits :
- Dental care
- Extended health care
- In office parking
Experience :
- Accounts payable: 1 year (preferred)
- Receptionist: 2 years (required)
Work Location: In person
📌 Receptionist/accounts Payable (Red Deer County)
🏢 Abbey Platinum Master Built
📍 Red Deer County
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