Help us serve over 96,000 of Manitoba’s healthcare professionals. We are HEB Manitoba, one of the largest pension and benefits plans in the province.

Reporting to the Director, Pension Services department, this position provides front-line administrative and reception support to the organization. This role is responsible for managing incoming communications, welcoming visitors, and providing general administrative assistance to support daily office operations. This position is the primary in‑person point of contact for HEB Manitoba, supporting a professional and well‑organized environment.

Key Responsibilities

- Greet and assist members and visitors in person; respond to inquiries and direct individuals to appropriate staff or resources.
- Schedule and coordinate room bookings for member appointments and internal meetings.
- Maintain a clean, organized, and professional reception area and meeting rooms.
- Receive, organize, and distribute incoming mail, payments, and related materials; prepare outgoing mail as required.
- Perform scanning, photocopying, printing, and processing of faxed or electronically received documents, including providing backup support as needed.
- Monitor office supply inventory and place replenishment orders.
- Communicate member information and action items to staff and departments using tools such as Microsoft Teams.
- Use office systems and software, including Excel, to support basic data entry, tracking, and reporting while maintaining confidentiality and data accuracy.

Qualifications for Your Success

- Experience & Education_




- Completion of a High School or General Equivalency diploma is required, and a post-secondary diploma or certificate would be an asset.
- Two or more years’ experience working in an office environment.
- Proven customer service experience in a fast‑paced setting with competing priorities.
- Knowledge, Competencies & Skills_
- Advanced proficiency in Microsoft Office, particularly Excel.
- Strong interpersonal and communication skills with a service‑focused approach.
- Highly organized, detail‑oriented, and able to manage competing priorities.
- Positive, collaborative team contributor.
- Experience scheduling virtual meetings (e.g., Teams, Zoom) is an asset.

Why Join Our Team?

You’ll do meaningful work in a supportive environment where your contributions are valued and make a real impact.

We offer :

- A compressed work week for your work/life balance.
- Competitive compensation and benefits, including a defined benefit pension plan.
- Opportunities for professional development.
- A progressive and supportive workplace culture.
- A up-to-date office located in downtown Winnipeg, close to shopping and dining.

Please submit your resume and cover letter by Monday, April 27, 2026 at 4:00PM.

- We thank all applicants for their interest; however, only those being considered will be contacted._

Benefits :

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Reception and Administrative Support (Winnipeg)
🏢 HEB Manitoba
📍 Winnipeg