RECEPTIONIST & ADMINISTRATIVE ASSISTANT : CENTRE : Ontario Men's Centre LOCATION : London, ON

POSTED ON : Wed, 27 Nov. 2024 PAY RATE : As Agreed HOURS : Full Time REPORTING TO : Assistant Centre Director

Note: This is a full-time position, directly reporting to the Assistant Centre Director; pay rate as agreed, based on experience, expertise, and applicable education.

JOB RESPONSIBILITIES

Reception

- Refer all inquiries to the appropriate individuals and/or departments across the organization
- Accept packages and donations including cheques and cash, and write gift receipts as needed
- Contact maintenance, staff and clients by page, phone, and text when necessary
- Present a positive and skilled image of Teen Challenge to all visitors, volunteers, staff, inquires, and other interactions
- Maintain the front desk area in a tidy and presentable manner
- Maintain a high level of confidentiality in all interactions

Administration

- Book outlook meetings, monitor the Centre Director,



Intake Coordinator and clients schedules
- Administrative support for program related tasks (i.e. photocopying)
- Type forms, letters, reports, and memos as necessary
- Review and prepare documents, reports and other correspondence for the Centre Director, Intake Coordinator, Addictions Counsellors, and other staff as needed
- Prepare meeting agendas and take detailed minutes for staff meetings,
- Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
- Assist with fire drill roll call including updating the staff list, performing roll call, tabulate results, and report to maintenance staff
- Create phone lists, client lists, posters, spreadsheets, and update the fire drill list
- Perform data entry for the Intake Coordinator including entering confidential client data into the database

📌 Receptionist & Administrative Assistant (London)
🏢 Teen Challenge Canada
📍 London