Job Description:

We are looking for an Administrative Assistant to join a team on a contract basis. In this role, you will provide dependable administrative support through careful information management, document review, and day-to-day coordination. This opportunity is well suited to someone who is highly organized, attentive to detail, and comfortable handling multiple priorities while maintaining accurate records and explicit communication.

Responsibilities:

- Maintain and update Excel-based tracking tools to ensure information on potential out-of-home placement options remains current and well organized.
- Perform preliminary research and conduct initial screening activities to gather relevant details on prospective resources.
- Monitor agency licensing status, record expiry dates, and keep related documentation up to date for follow-up.
- Review submitted invoices against approved plans, confirm basic expense accuracy, and flag items that require additional assessment.
- Provide general administrative assistance to the team, including managing documents, correspondence, and other support tasks as needed.




- Enter and update data with a high degree of accuracy while preserving consistency across records and spreadsheets.
- Communicate with internal and external contacts in a clear and organized manner to obtain information, clarify details, and support service coordination.

Requirements:

- Strong data entry capabilities with a demonstrated commitment to accuracy and completeness.
- Advanced Microsoft Excel skills, including building and maintaining spreadsheets that are practical, clear, and easy for others to use.
- Previous customer service experience supported by strong verbal and written communication abilities.
- Excellent attention to detail, particularly when reviewing invoices, supporting documents, and expense information.
- Proven ability to identify inconsistencies, document concerns, and escalate issues appropriately for further review.
- Strong organizational and time-management skills, with the ability to handle multiple responsibilities independently.
- Proficiency with Microsoft Office applications, including Outlook, Word, and PowerPoint.
- A proactive and resourceful approach to gathering information and resolving routine administrative issues.

📌 Administrative Assistant (Canada)
🏢 Robert Half
📍 Canada