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$66,000-82,000 plus up to 5% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable U.S. payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

- Process bi-weekly payrolls through ADP Workforce Now.
- Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
- Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
- Analyze payroll registers and exception reports to identify and correct discrepancies.
- Process off-cycle payrolls, manual checks, and payroll adjustments as required.
- Balance payroll prior to final management review

Compliance & Tax Administration

- Ensure compliance with federal, state, and local payroll laws and regulations.
- Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.
- Process wage garnishments, child support orders,



tax levies, and other court-ordered deductions.
- Maintain compliance with FLSA, state wage and hour requirements, and company policies.
- Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
- Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support

- Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
- Research and resolve payroll discrepancies in a timely and skilled manner.
- Educate employees on self-service payroll functionality within ADP Workforce Now.
- Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

- Maintain employee payroll records and ensure data integrity within ADP Workforce Now.
- Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
- Support payroll audits, internal controls, and compliance requirements.
- Document payroll procedures and participate in process improvement initiatives.
- Collaborate with People+ to provide payroll communications to the organization as needed.
- Perform other duties as required.




- Generate and analyze payroll reports and audit reports from ADP Workforce Now.
- Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
- Assist with monthly, quarterly, and annual payroll reporting requirements.
- Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

- 2-5 years of U.S. payroll processing experience.
- Experience processing multi-state payrolls.
- Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.
- Experience with time and attendance systems preferred.
- Experience with payroll reconciliations and audits.
- Experience supporting payrolls in multiple states and jurisdictions.
- Experience with payroll audits, and compliance testing.
- Experience working in a shared services or high-volume payroll workplace.

Skills and Competencies:

- Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
- Knowledge of garnishments, benefit deductions, and time & attendance.
- Proficiency in ADP Workforce Now or similar HRIS.
- Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Ability to manage high volumes of requests from various sources.
- Excellent verbal and written communication skills.

📌 USA Payroll Specialist (Markham)
🏢 Giesecke & Devrient
📍 Markham