Coordinator, Academic Governance

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Details

Posting Summary Competition Number 20260175A/S Position Title Coordinator, Academic Governance Faculty/Department University Secretariat Unit University Secretariat Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1

Position Summary Are you an expert at navigating governance processes while building strong relationships across a university community? Join us as our term Coordinator, Academic Governance The position exists to provide strategic leadership and operational oversight across the University’s academic governance framework, ensuring the smooth execution of appeals, Senate, Council, and election processes. Reporting to the Chief Governance Officer, the Coordinator, Academic Governance serves as a key expert in the University’s bi-cameral governance system, with a primary focus on the Senate and University Council. The role is responsible for managing critical governance functions, maintaining compliance with academic policies, and fostering transparency and accountability. This includes overseeing Senate and Council meetings, membership, elections, appeals processes, and governance policy development, all while ensuring alignment with institutional priorities and governance best practices. The Coordinator acts as the primary point of contact for academic governance-related inquiries and activities, providing expert advice and strategic guidance to senior leadership, faculty, staff, and students on academic policy and procedural issues.

What You’ll Do:

1. Appeals

- Lead and oversee all University academic appeal processes, including determining appeal eligibility and ensuring fair, consistent administration through governance committees.
- Advise and support students, academic leaders, and committee members on appeal procedures, complex cases, and principles of natural justice while fostering coordinated decision‑making across the University.
- Maintain appeal and misconduct records, analyze trends, and recommend policy and process improvements to strengthen student conduct and appeal frameworks.

2. Senate

- Provide strategic oversight and administration of the University Senate and its committees, ensuring effective governance processes, operations, and decision‑making.
- Manage all aspects of Senate business, including planning, agenda development, official documentation, budget administration, committee appointments, and follow‑up activities.
- Serve as a key resource to the Chancellor, exercising discretion on sensitive governance matters and providing strategic recommendations, briefings, and governance support.

3. Council

- Provide strategic leadership and oversight for University Council, Executive of Council, and related governance bodies, ensuring effective governance processes and alignment with institutional priorities.
- Advise Council leaders and committee Chairs on governance matters, while overseeing governance structures, appointments, member development, and compliance with governing rules and regulations.
- Support senior leadership, including the President, through strategic governance advice, briefings, meeting coordination, and management of sensitive or complex governance issues.

4. Elections

- Lead and administer all University governance elections and appointments under delegated authority, ensuring compliance with legislation, policies, bylaws, and institutional requirements.
- Exercise independent judgment in reviewing nominations, determining candidate eligibility, declaring results, and providing impartial guidance to candidates and stakeholders.
- Oversee election planning, communications, electronic voting, results reporting, member onboarding, and post-election evaluations to ensure accessible, secure, and transparent processes.

5. Strategic Governance and Policy Support

- Serve as a subject matter expert on academic governance, providing strategic advice and interpretation of governance frameworks, legislation, policies, regulations, and committee mandates.
- Analyze complex governance and regulatory issues, identify policy gaps, and recommend improvements that strengthen governance effectiveness, compliance, and institutional decision‑making.
- Support administrative justice processes, manage sensitive governance matters with discretion, and collaborate with senior leaders and stakeholders to promote transparency, accountability, and positive governance practices.

Why Join Us?

At the Universi

📌 Coordinator, Academic Governance (Regina)
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