The Students’ Union (SU) is one of Canada’s leading undergraduate student associations. We’re a not-for-profit that supports University of Calgary undergraduates through advocacy, representation, and practical on-campus services. We also operate several businesses in the MacEwan Student Centre, including a restaurant and bar, two concert venues, a convenience store, a used bookstore and print shop, and the MacEwan Conference & Event Centre. At the SU, student leadership is the work. Our staff coach, mentor, and work closely with elected student leaders, helping them build skills, exercise good judgment, and run a complex organization. That hands-on approach keeps us agile and able to respond quickly as student needs and priorities shift. We offer competitive, market-based salaries, with benefits that go further than most employers:

- Three weeks paid vacation (pro-rated for contract duration)
- Two weeks winter break (December)
- A values-driven culture that supports balance, respect, and diverse experiences

People stay at the SU because they feel trusted, supported, and challenged in the right ways. Turnover is low, tenure is long, and the work has real impact. If you want meaningful work without giving up your life outside of work, the SU is a strong place to build your career.

POSITION DETAILS

Employment Type: Full-Time Term (35 hours per week, Monday to Friday)
Term: October 2026 to November 29, 2027
Location: MacEwan Conference & Event Centre

This is a temporary full time position to cover an approved maternity and parental leave. Employment will conclude at the end of the term.

POSITION SUMMARY

The Event Assistant is a key operational support role within the MacEwan Conference & Event Centre. You’ll be the first point of contact for many clients and campus partners, while also supporting food and beverage operations behind the scenes.

This role sits at the intersection of administration, sales support, and event coordination. You’ll manage details, respond to inquiries, track bookings, and help move events from idea to execution.

If you like structured work but also enjoy fast-paced days with shifting priorities, this role will suit you.

SALARY

For this position, the hiring range is $41,000 to $45,000, and the offered salary will be pro-rated for the contract duration and negotiated based on a candidate’s relative experience. As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.

KEY RESPONSIBILITIES

- Coordinate small and internal event bookings from inquiry through billing
- Prepare contracts, proposals, and booking documentation
- Enter and update event details including room setups and catering requirements
- Support outreach efforts and respond to prospective client inquiries
- Track payments and assist with accurate costing and invoicing
- Step into parts of the sales cycle when needed
- Manage bookings for the Table Vendor Program
- Conduct site visits and answer client questions
- Oversee invoicing,

📌 Event Assistant (Calgary)
🏢 University of Calgary
📍 Calgary