Job Category: Administrative/Clerical

Requisition Number: SECRE

- Posted : October 26, 2026
- Full-Time

Locations

Showing 1 location

Whitby, ON L1N5S9, CAN

Description

JOB DESCRIPTION

Ontario Shores Centre for Mental Health Sciences requires an experienced Secretary to provide a range of administrative, secretarial, data analysis, customer service to the Geriatrics program.

Key Duties and Responsibilities:

- Answering telephone calls and greeting visitors
- Maintaining appointment calendars, coordinating appointment schedules as required.
- Assisting with co-ordination of appointments and transportation for patients as required, consultations and other matters, reporting significant patient information as required/directed.
- Establishing and/or maintaining the patient care unit filing system including patient files, and other unit documentation as needed ( posting of schedules, staff rounds)
- Filing of unit legal documents
- Setting up patient records for new admissions to the unit by completing the necessary clerical functions
- Receiving, opening, sorting and distributing incoming mail and, where necessary, attaching relevant files/background information prior to distribution. Booking interpreter services, submitting work orders and IT request as needed.
- Ordering and maintaining stock of office supplies, keeping inventory/assets control.
- Maintaining accurate attendance records for payroll submission and processing data in relation to shift schedules by daily and weekly review of related information (ie. attendance, schedule changes, WSIB claims, absenteeism due to illness, time off, leaves of absence, stat holiday and premium

📌 (TEMPORARY FULL-TIME) SECRETARY (Whitby)
🏢 Ontario Shores Centre for MHS
📍 Whitby