We are seeking an energetic, highly organized, and professional individual with a solid work ethic to join our team. This position provides administrative support to the firm's Managing Partner and Human Resources department, while acting as a key point of contact for clients, visitors, and external inquiries. The successful candidate will deliver a high level of confidential and complex administrative support, coordinate a range of day-to-day office and HR activities, and help ensure the firm operates efficiently and professionally.

What You'll Do:

Prepare engagement letters, employment agreements, HR documents, forms, presentations, and other related materials;

Maintain HR team calendars and coordinate meetings, interviews, events, agendas, reservations, and courier services;

Maintain organized HR filing systems and related records;

Support the recruitment process, including preparing job descriptions, posting advertisements, screening candidates, and assisting with hiring activities;

Support compliance with applicable federal, provincial, and local legislative requirements by reviewing legislation and assisting with adherence to requirements;

Respond to and support external HR-related inquiries and requests;

Manage general office organization, maintenance, supply inventory, and office equipment functionality, and coordinate IT and general building issues as required;

Provide occasional reception coverage by greeting and assisting clients, visitors, and couriers, and managing incoming calls, emails, and general inquiries as required;

Support internal HR initiatives and firm events by assisting with research, spreadsheet preparation and maintenance, PowerPoint presentations, report writing, and related administrative coordination as required;

Assist the Managing Partner with special tasks and projects as needed (meeting coordination, insurance applications, document drafting, organizing reservations, etc);

Assist with accounts receivable reporting and

📌 Administrative Assistant (Winnipeg)
🏢 F.H. Black
📍 Winnipeg