Hamilton Police Service (HPS) patrols 1,113 square kilometers, serving over 620,063 residents. The Service is divided into two main areas: Operations, which provides visible policing and investigations in various specialized units, and Support, which offers services in areas such as Professional Development, Emergency Response, Crime Prevention, Fleet and Facilities, IT, Records and Human Resources. HPS is committed to the highest standards of integrity and professionalism in all its Divisions.

Our vision to be a trusted partner in delivering public safety is what motivates our members each and every day. Hamilton Police Service is an innovative Police Service dedicated to working in partnership with our communities to make Hamilton a safe and healthy community in which to live and work. Established in 1833, Hamilton is one of the oldest policing services in the world.

Position Summary

Under the direction of the Manager, Records, Property and Evidence, the Supervisor of the Property & Evidence Branch will supervise the activities of the Clerks involved in processing, storing, and purging found property and exhibits, including the intake, storage, and release of firearms and drugs. This will include extensive use of the Niche Records Management System (RMS) for checking work, tasking, and follow-up, as well as exhibit management, generating inventory and other reports, and running queries related to exhibit status. The Supervisor will also provide basic relief assistance to the Clerks for essential job functions when staffing is low due to sickness or unexpected absences, or due to workload overflow.

Duties include, but not limited to;

- Responsible for the proper storage and disposal of all property and evidence,



and maintaining documentation of continuity to satisfy audits as well as court proceedings.
- Provide direct supervision to five (5) Property Branch staff by delegating and assigning work, monitoring and evaluating staff performance, providing support and guidance for staff development, providing or arranging for appropriate training, and authorizing time off. Conduct regular performance reviews, and oversee Property related administrative tasks.
- Assist in the development and maintenance of operating procedures for all functions performed in the Branch. Compile and maintain current training manuals.
- Oversee the preparation of weekly duty rosters and daily assignments to ensure minimum staffing levels are met and essential functions are supported.
- Monitor activity of Property staff in the Niche RMS by approving workflows, supplementary reports, evidence management functions, and tasking.
- Make corrections in Niche RMS for incorrect officer entries. Create and maintain storage locations in Niche RMS as necessary.
- Respond to requests from the public, police members, and the legal community regarding the return or disposition of property.
- Implement changes to storage and disposal methods. Correspond and meet with other Police Services regarding policy and legislative changes, as well as best practices.
- Conduct ongoing review of aged exhibits to determine appropriate action.



Collaborate with Staff Sergeants if officers fail to respond to Exhibit Status Requests or require further training on proper submission of property.
- Isolate and arrange for the transport of seized Hazardous Materials. Prepare manifests and authorize payment. Correspond with the Ministry of the Environment to determine secure disposal methods.
- Arrange for the disposal and destruction of ammunition, incendiary devices, Oleoresin Capsicum (OC) spray, and other hazardous materials through approved methods and third-party services.
- Audit all items removed from Property Branch for court or investigation, and follow up if not returned promptly.
- Monitor the security and capacity of holding rooms for drugs, liquor, firearms, cash, and other property and evidence. Research and recommend both short- and long-term solutions for Property storage.
- Count and verify seized cash submissions by the Vice & Drug Unit for submission to the Director of Finance. Prepare balanced cash sheets so funds can be sent to designated government recovery agencies or returned to owners.
- Count, verify, and submit unclaimed cash for bank deposit or retention in HPS vaults as appropriate.
- Notify Passport Canada and Canadian Border Services of all passports that come into police possession. Correspond with these agencies prior to releasing any passports once charges are complete to ensure there is no deportation order.
- Arrange for the off-site storage of case files belonging to Records, Major Crime, Freedom of Information, Human Resources, Legal Services, and other departments as required. Arrange for vendor pick-up and delivery. Maintain a central database of all stored boxes and barcod

📌 Property and Evidence Supervisor (Canada)
🏢 Hamilton Police Service
📍 Canada