The Recruitment Administrator is primarily responsible for reception and office administration actively supporting the team with their daily functions in all facets of candidate and employee management. This will include greeting candidates and clients, recruitment, overall management of the Applicant Tracking System, coordinating travel and lodging, and basic payroll support.

Job Functions:

Reception, Payroll and Administrative Duties

· Handle all in-person, telephone or email inquiries and re-direct as required.

· Data entry; maintain ATS/CRM database with required, relevant, and up-to-date candidate and client information.

· Create and maintain all candidate information, and administrative and financial documents.

· Attend and participate in team meetings and training sessions.

· Support all payroll functions from ensuring relevant data is captured in software for payroll purposes, collecting and reviewing weekly timesheets, identifying and correcting any discrepancies.

· General office maintenance and management of office supplies and inventory.

· Assist the Account Manager and Recruiters in all matters relating to the administrative and financial operations of the organization.

· Contribute to the organizational development of Workforce Inc. by identifying and bringing forth issues of concern and/or opportunities for improvement.

· Contribute to the development of the position and undertake other tasks as required and assigned.

-Recruitment Support

· Review job descriptions, revise as required, and post to appropriate job boards and across social media platforms.





· Review general applications and screen resumes.

· Contact potential candidates to pre-screen and arrange interviews for recruiters when appropriate.

· Conduct pre-employment checks, including references and criminal record checks.

· Liaise with candidates during the recruitment process when requested by Recruiters or Account Manager.

· Book, administer and manage in-house testing and training of employees.

· Maintain a personal presence on various social media platforms for recruitment purposes.

· Network through industry contacts, association memberships, trade groups and candidates to support business growth.

· Represent the organization at various community involvement activities, including attending job fairs or networking events.

Requirements:

· Minimum three years of office administration experience with a preference for experience in the staffing industry or in an HR department.

· Relevant post-secondary education strongly preferred.

· Experience working with and managing a database.

· Must have and be willing to maintain an active presence on various social media platforms such as: LinkedIn, Facebook, Instagram, Snapchat, etc.

· Basic payroll knowledge an asset.





· Excellent numeracy and literacy skills with strong written and verbal communication.

· Organized, logical and methodical approach with good timekeeping, demonstrating a sense of urgency, and an ability to meet strict deadlines.

· Well developed interpersonal skills and exceptional customer service skills.

· Proficient in Microsoft Word, Excel and Outlook.

· Proven ability to stay focused on end goals and objectives, identify any process inefficiencies and resolve issues in a timely manner

* In accordance with pay transparency requirements, a salary range/hourly rate range has been provided. Compensation within this range will be determined based on factors such as skills, experience, qualifications, and overall fit for the role.

We thank you for your interest. Only those selected for an interview will be contacted. Workforce Inc. is a privately owned labour management firm that focuses on providing skilled trades, labour, and professionals to support and develop our local economy. We offer temporary, temporary-to permanent, and permanent placements. We are in our 15th year of business and thriving!

IND2

Pay: $45,000.00-$50,000.00 per year

Perks:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Wellness program

Education:

- Bachelor's Degree (preferred)

Experience:

- Administrative: 3 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Location:

- Thunder Bay, ON P7B 5N2 (required)

Work Location: In person

📌 Recruitment Administrator (Intercity)
🏢 Workforce
📍 Intercity