ORGANIZATIONAL BACKGROUND

Funded by Veterans Affairs Canada, Atlas Institute for Veterans and Families, formerly the Centre of Excellence (CoE) on PTSD was established in 2019 to provide better access to information, research, tools and expertise on post-traumatic stress disorder and related mental health problems and illnesses. Atlas' goal is to create knowledge networks with researchers, service providers, Veterans and their Families across Canada to increase expertise on military and Veteran mental health, suicide prevention and substance use disorders.

Atlas will create new knowledge on Veteran mental health treatments that work and place it directly into the hands of mental health professionals and others working with Veterans on a daily basis. Atlas will share evidence-based treatment protocols and best practices among the Veterans Affairs Canada network of Operational Stress Injury Clinics, the Canadian Forces Health Services, and with mental health professionals across the country.

First responders, their Families and other Canadians living with and affected by PTSD or a related mental health problem will also benefit from the information and knowledge developed at Atlas.

POSITIONOVERVIEW

Atlas is seeking an Administrative Assistant who will assist the Operations team and Atlas at large. To contribute to Atlas' success, the ideal candidate will also support some day-to-day operations, including office administration.

DUTIES AND RESPONSIBILITIES

- Manage confidential and sensitive information appropriately and with care.
- Learn, understand and prioritize the day-to-day activities of the assigned leaders, including the Deputy CEO and independently carry out the duties of calendar management, document creation,



recording of expenses, and file management.
- Prepare correspondence, draft and compile letter and email communications and memos in an accurate and grammatically correct manner on behalf of the Deputy CEO and the Atlas team.
- Coordinate, produce and distribute agendas and background documentation for various team meetings and external organizations.
- Draft and prepare meeting minutes, as well as tracking and following up on action items.
- Support the Strategy and Operations Team with office duties including but not limited to booking room facilities, ordering supplies, catering, inventory, SWAG, parcel delivery and reception, and outgoing communications.
- Create PowerPoint presentations based on relevant information, reports and documentation.
- Coordinate incoming emails for the common Atlas and Operations inbox and maintain customer contact lists.
- Assist with submitting time cards to the Royal Ottawa Health Care Group and submitting invoices, as needed.
- Provide general office support including telephone services, photocopying, filing, faxing, ordering supplies, shipping and receiving, responding to requests for information and drafting general correspondences.
- Additional duties as assigned by the Director of Strategy and Operations.

Qualifications:

- College diploma in office administration, business administration, communications,



public administration, or another field relevant to administrative support. (An acceptable combination of education, training and/or experience may be considered).
- Minimum of two years' experience in office administration and support in a fast-paced environment.
- Advanced MS Office skills (Excel, Outlook, Word, PowerPoint, SharePoint, Teams, One Note, OneDrive).
- An understanding of basic financial and mathematical concepts.
- Excellent organizational time management skills with the ability to prioritize and meet firm deadlines with a strong attention to details.
- High level of initiative, judgment and adaptability.
- Respect for confidentiality and appropriate handling of sensitive information.
- Ability to work effectively with limited supervision when working remotely or within a group setting in an office environment.
- Ability to function as a member of a team and work cooperatively with team members.
- Demonstrated respect for understanding of the life experiences of Veterans, Families and people living with mental health problems and illnesses and of diverse populations and preferably experience working with people with first‐hand experience of mental health problems/illnesses.
- Fluency in French and English will be considered a strong asset.

COMPENSATION

- Hiring salary range:$60,600 - $69,690
- Competitive salary and benefits package, including 4 weeks of paid vacation and enrollment in the HOOPP Pension Plan;
- Other internal benefits include access to career development funds and organizational trainings as available

WORKING CONDITIONS

- This is a hybrid position with a minimum of 2 days a wee

📌 Administrative Assistant (Ahuntsic)
🏢 The Royal
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