Support executive leadership through confidential administration, Board governance, and operational coordination in a full-time temporary contract position.

The Executive Assistant provides administrative and operational support to the Executive Director and leadership team. This non-unionized position spans executive functions, HR administration, reporting, financial administration, facilities coordination, and office operations. Success requires strong organization, accuracy, discretion, and collaboration across finance, HR, and program staff.

Key Responsibilities:

- Manage calendars, meetings, priorities, correspondence, and presentation materials
- Coordinate Board meetings, agendas, minutes, and action-item follow-up
- Maintain confidential governance records and administrative documentation
- Support recruitment, onboarding, employee records,



and policy communications
- Coordinate reports, invoices, facilities requests, and operational records

Requirements:

- Diploma or degree, or equivalent education and experience
- Three to five years supporting senior leadership administratively
- Advanced Microsoft Office proficiency, including Word, Excel, Outlook, and Teams
- Robust organization, communication, minute-taking, and documentation skills
- Valid Class G licence, reliable vehicle, and satisfactory Police Record Check

Apply executive support, Board coordination, confidential records management, and reporting expertise across essential organizational operations.

📌 Executive Assistant Board Governance (North Bay)
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📍 North Bay