WE'RE HIRING – ADMINISTRATIVE CLERK

New Vision Care Homes Ltd.
Support | Stability | Success

Location: Kentville, Nova Scotia
Employment Type: Permanent, Full-Time
Hours: 40 hours per week
Starting Wage: $24.68 per hour
Benefits: Medical, Dental, Vision & Pension Plan
Parking: Free on-site parking

About New Vision Care Homes

Current Vision Care Homes Ltd. is a growing Nova Scotia organization providing residential care and support services to individuals with disabilities and seniors.

We are committed to delivering quality, person-centered services while fostering a supportive, qualified, and collaborative work environment.

As our organization continues to grow, we are seeking a reliable, organized, and detail-oriented Administrative Clerk to join our Office Administration Team in Kentville.

Position Overview

The Administrative Clerk plays an significant role in supporting the financial and administrative operations of New Vision Care Homes Ltd.

This position is responsible for a combination of Accounts Payable and Accounts Receivable duties, including processing invoices, managing payments, account reconciliation, maintaining financial records, and providing general administrative support.

The successful candidate will work closely with our management and administration teams while maintaining professional relationships with external partners, including Disability Support Program (DSP) Care Coordinators, Nova Scotia Health representatives, pharmacies, vendors, and other service providers.

We are looking for someone who is comfortable working in a busy office environment, takes pride in accuracy, and can manage multiple responsibilities independently and as part of a team.

Key Responsibilities

Accounts Payable

- Receive, review, verify, and process supplier invoices and payment requests.
- Monitor outstanding invoices and ensure payments are processed accurately and within established timelines.
- Enter and maintain financial transactions using Sage accounting software.
- Communicate with pharmacies, vendors,



service providers, and other external organizations regarding invoices and payment inquiries.
- Investigate and resolve invoice discrepancies and payment concerns.
- Maintain accurate vendor records, payment histories, and supporting documentation.

Accounts Receivable

- Prepare, issue, and maintain invoices for services provided.
- Receive, record, and post incoming payments accurately and in a timely manner.
- Monitor outstanding accounts and follow up on unpaid invoices as required.
- Perform account reconciliations and bank reconciliations.
- Investigate and resolve billing discrepancies and payment-related inquiries.
- Maintain accurate receivable records, financial documentation, and payment histories.

General Administration

- Perform routine data entry, document preparation, filing, and record keeping.
- Communicate professionally with DSP Care Coordinators, Nova Scotia Health, pharmacies, and other service providers.
- Assist with financial reporting, month-end procedures, and general bookkeeping activities.
- Respond to telephone calls, emails, and administrative inquiries.
- Maintain organized electronic and physical filing systems.
- Work collaboratively with management, supervisors, and other office staff.
- Maintain strict confidentiality of financial, organizational, and participant-related information.
- Perform other administrative and accounting-related duties as assigned.

Qualifications & Requirements

- Previous experience using Sage accounting software is required.
- Previous experience with bank reconciliations is required.
- Experience in Accounts Payable, Accounts Receivable, bookkeeping,



or a related administrative accounting position.
- Strong understanding of invoicing, payment processing, and financial record keeping.
- Excellent data entry skills with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively within a team.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Strong problem-solving skills and a professional approach to working with external agencies and service providers.
- Demonstrated ability to maintain confidentiality when handling sensitive financial and personal information.

Preference will be given to applicants with previous experience in the healthcare sector, particularly those familiar with disability support services, seniors' care, or government-funded care programs.

Compensation & Benefits

New Vision Care Homes Ltd. offers:

- Starting wage of $24.68 per hour (approximately $51,334 annually).
- Permanent, full-time employment (40 hours per week).
- Comprehensive medical, dental, and vision benefits.
- Pension plan.
- Free on-site parking.
- A supportive and collaborative office environment.
- The opportunity to contribute to a growing organization providing essential services throughout Nova Scotia.

How to Apply

This position is open to both internal and external applicants via this indeed post

New Vision Care Homes Ltd. appreciates the interest of all applicants. Only those selected for an interview will be contacted.

Join our team and help support the important work we do in communities throughout Nova Scotia.

Pay: From $24.68 per hour

Expected hours: 40.0 per week

Benefits:

- Company events
- Company pension
- Employee assistance program
- On-site parking
- Paid time off
- Vision care

Experience:

- Accounting: 1 year (preferred)

Work Location: In person

📌 Admin Clerk - Accounting (Kentville)
🏢 New Vision Special Care Homes
📍 Kentville