About the Company

Our client, a well-respected Toronto law firm, is seeking a Legal Assistant to join its Tax and Estates department. This is an excellent opportunity for an experienced Legal Assistant to support a busy team of lawyers working on sophisticated matters involving taxation, estate planning, complex wills, family trusts, and estate administration.

Responsibilities

- Provide comprehensive legal and administrative support to lawyers within the Tax and Estates department.
- Assist with matters involving taxation, estate planning, complex wills, family trusts, and estate administration.
- Prepare, draft, format, and revise legal documents, correspondence, and other materials with a high degree of accuracy.
- Prepare reports and documentation relating to estate planning and corporate reorganizations.
- Maintain and organize electronic and physical files, ensuring documents are accurately recorded and readily accessible.
- Manage lawyer calendars, including scheduling and rescheduling appointments, coordinating meetings, and providing daily briefings.
- Maintain tickler systems to monitor key dates, deadlines, and follow-up items.
- Coordinate document execution, including electronic signatures, and assist with document management and filing processes.
- Communicate professionally with clients, colleagues, and external contacts to coordinate information and ensure matters progress efficiently.




- Maintain confidentiality and exercise discretion when handling sensitive client and estate information.
- Provide general administrative support to the team and assist with other duties as required.

Requirements

- Successful completion of a Legal Assistant program at a recognized community college.
- Minimum of 5 years of experience working in a law firm or professional services environment, preferably within a Tax and Estates practice.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox, and Carpe Diem.
- Experience working with a document management system, such as iManage.
- Strong organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
- Excellent written and verbal communication skills, with a strong commitment to client service.
- Ability to work independently, demonstrate initiative, and contribute effectively within a team environment.
- Exceptional attention to detail and a high degree of accuracy.
- Robust judgment, professionalism, and discretion when handling confidential information.
- A positive, adaptable approach and the ability to respond constructively to feedback.

Compensation

- Salary up to $80,000, commensurate with experience.
- Hybrid work arrangement with 3 days in the office.
- Professional and collaborative work environment.

We do not use AI to screen candidates.

📌 Legal Assistant (Toronto)
🏢 Ruby
📍 Toronto