Job Responsibility:

Duties:

System Transition & Implementation (Workday)

- Manage data migration activities, including cleansing, mapping, validation, testing, and reconciliation.
- Collaborate with the HRIS Manager, Workday consultants, Payroll, Finance, and IT to ensure system configurations and integrations meet operational and compliance needs.
- Support development of project plans, documentation, issue tracking, and go-live support for Workday implementation.

Collaboration with Current HRIS (NAV/Sparkrock)

- Work in close coordination with the current Manager, HRIS to support and maintain existing systems during the transition.
- Ensure data alignment and reporting consistency across both systems during parallel runs and post-go-live stabilization.
- Partner with Payroll, Finance, IT, and external vendors to resolve system issues, plan enhancements, and align technical workflows.
- Cross-System Collaboration During ERP Transition.

System Optimization & Reporting

- Support configuration of workflows, security roles, calculated fields, and reporting tools in both current and future systems.
- Create and deliver dashboards and reports to support operational planning, funding proposals, and compliance audits.
- Perform regular audits to ensure data accuracy, privacy compliance, and system integrity.
- Provide technical and functional support to HR, managers, and staff.

HRIS Training and Onboarding

- Design and deliver training sessions for HR staff, managers, and employees on system functionality, processes, and updates to ensure effective and consistent use of the HRIS.
- Develop and maintain user-friendly training materials, including guides, job aids, video tutorials, and FAQs to support onboarding and ongoing learning.
- Provide ongoing system training and support following implementation, ensuring users are equipped to navigate updates, new modules,



and process changes effectively.

Qualifications:

- Bachelor's or post-secondary degree in Human Resources, Business Administration, Information Systems, Computer Science or related field.
- Minimum 4 years of experience as an HRIS Manager or similar role, within an ERP systems or data management, including at least one major system transition or implementation.
- Strong understanding of HR and payroll processes; experience working in not-for-profit settings is preferred.
- Hands-on experience with NAV/Sparkrock and/or Workday strongly preferred.
- Hands-on experience with complex database administration.
- Solid technical aptitude for HR systems functionality, analytical, strong interpersonal skills.
- Impeccable attention to detail to help maintain our HRIS architecture, processes, security, and data integrity.
- Excellent project coordination skills, with proven ability to manage timelines, dependencies, and cross-team collaboration.
- Advanced proficiency with Excel (Pivot tables, V Lookup), Microsoft 365; report writing and data visualization experience.
- Strong organizational skills and attention to detail, with well-developed verbal and written communication abilities in English; the ability to speak another language is considered an asset.
- Demonstrated interpersonal effectiveness and a collaborative, inclusive leadership style that fosters positive working relationships across teams.
- Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.

Location:

1710 Dufferin St. Toronto (Hybrid)

Duration of Position:

Starting July 2

Starting Salary Range:

$79,954 to $85,318 per annum + benefits

Posting Date:

05-23

Closing Date:

06-05

Notes:

Qualified candidates are invited to submit their resumes and cover letters as one file quoting reference #84-25 to the below link:

📌 HRIS Manager People and Culture Department (Toronto)
🏢 COSTI Immigrant Services
📍 Toronto