Department Assistant### Department AssistantApply: Waterloo, Ontario, Canada: Full time: Posted Today: At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process.**Job Requisition ID:** **Time Type:**Full time**Employee Group:**Staff**Job Category:**Administrative Support**Employment Type:**Temporary**Department:**Faculty of Engineering - Mechanical and Mechatronics Engineering - Administrative Support**Hiring Range:**$47,210.94 - $59,013.67**Posting Information:**This posting is for an existing vacancy.**Term: 1 year**This position is being offered as a Secondment or contract opportunity.The internal posting deadline for this position is *October 29, 2026,* at 11:59PM.**Job Description:****Primary Purpose** The Department Assistant provides a wide range of administrative and operational support to facilitate the day-to-day operations of the Department of Mechanical and Mechatronics Engineering (MME). This position helps to create and maintain a positive student-centered and service-oriented setting in MME. **Key Accountabiliti**es* Clerical and Administrative Support for the General Operation of the Department* Acts as receptionist by responding to diverse general questions independently, promptly and courteously by way of telephone, email and office visits* Determines the nature of needs and directs individuals to the appropriate staff member, office,



or resource department based on a thorough knowledge of the department and the University* Facilitates the daily operation of the department printer and photocopier, including trouble-shooting and processing requests for repair, monitoring supply of paper, toner, or other supplies, and replenishes as necessary* Maintains office and coffee supplies for the department, faculty and staff* Coordinates both incoming and outgoing mail services for the department* Assists with the issuing, returning, and tracking of keys* Coordinates copying, faxing, scanning, etc. of course materials, exams and other printed materials* Submits and ensures confidentiality of print orders for course materials, mid-terms or exams* Maintains department directory of faculty and staff listings* Maintains records of department and teaching expenditures for supplies and copying* Arranges parking passes for MME visitors through Parking Services **Meeting and Event Support** * Schedules bookings for all MME meeting/seminar rooms and equipment and ensures all equipment (laptop, data projectors, laser pointers) are returned* Coordinates logistical arrangements for department special events, conferences, seminars, guest lectures, industry and senior leadership partners; including scheduling, catering; preparing and disseminating agenda packages or other materials* Transcribes and circulates meeting minutes as required* Web/Digital Maintenance* Updates MME website events, department news, webpages, contact details, etc.* Creates and manages announcements and advertisements displayed on department monitors* Physical Resource Maintenance* Submits maintenance, custodial and other service requests to Plant Operations* Informs Plant Operations of emergencies (e.G. spills, floods, etc.) that require immediate attention to ensure these facility issues are handled promptly and appropriately**Other Duties** * Assists the Administrative Assistant to the Chair with the creation of Sessional appointments; ensures paperwork is completed and signed by the financial

📌 Department Assistant (Alton)
🏢 Waterloo International
📍 Alton