Rehoboth Medical Clinic is seeking an experienced, organized, and highly motivated Assistant Practice Manager to support the effective daily operations of our growing medical practice.The successfu...

CA$30,214.00 yearly

Permanent

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The 10 cities near Steinbach, MB that have the most job openings are:

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Key Responsibilities

- Assist the Practice Manager in overseeing the daily administrative and operational activities of the clinic.
- Coordinate and support Medical Office Assistants (MOAs), receptionists, and other administrative personnel.
- Oversee patient registration, appointment scheduling, referrals, and patient communication.
- Support physician scheduling and ensure effective coordination between healthcare providers and administrative staff.
- Monitor clinic workflows and implement improvements to enhance operational efficiency.
- Assist with staff onboarding, training, scheduling, and performance monitoring.
- Ensure accurate and timely management of electronic medical records (EMR).
- Support Manitoba Health billing, claims processing, and administrative reconciliation.




- Address patient concerns and ensure excellent customer service throughout the clinic.
- Maintain patient confidentiality and ensure compliance with applicable healthcare privacy regulations.
- Assist with inventory management, office supplies, and coordination with external service providers.
- Prepare operational reports and provide administrative support to clinic management.
- Supervise daily administrative operations in the absence of the Practice Manager.
- The ideal candidate will demonstrate professionalism, strong leadership potential, excellent organizational skills, and a commitment to providing a positive patient experience.

Requirements

- Minimum of three (3) years of professional experience working as a Medical Office Assistant (MOA), Medical Practice Assistant, or in a comparable medical clinic administrative role.
- Demonstrated experience working in a family medicine clinic, primary care facility, or busy outpatient medical practice.
- Strong understanding of medical clinic operations, patient scheduling, registration, referrals, physician support, and administrative workflows.
- Proven proficiency in using Electronic Medical Records (EMR) systems for patient record management, appointment scheduling, documentation,



and other administrative tasks.
- Knowledge of medical billing procedures, including Manitoba Health billing, claims submission, and reconciliation processes.
- Excellent organizational, time management, and multitasking skills, with the ability to manage competing priorities in a fast-paced clinical environment.
- Strong written and verbal communication skills, with the ability to interact professionally with patients, physicians, and healthcare staff.
- Demonstrated ability to coordinate administrative activities, support team members, and contribute to efficient clinic operations.
- Strong problem-solving skills, sound judgment, attention to detail, and the ability to work independently with minimal supervision.
- Understanding of patient confidentiality, privacy legislation, and professional standards applicable to healthcare settings.
- Strong computer proficiency, including Microsoft Office applications, email communication, and medical practice management software.
- Commitment to delivering exceptional patient service and maintaining a professional, respectful, and patient-focused workplace.

Preferred Qualifications

- Previous experience as an Assistant Practice Manager, Senior Medical Office Assistant, Medical Office Team Lead, or in another supervisory position within a healthcare facility.
- Experience using LibreMD EMR, including patient registration, appointment scheduling, electronic documentation, referrals, and medical billing.
- Strong working knowledge of Manitoba Health billing requirements and provincial healthcare administrative procedures.<

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