Looking for a meaningful career with room to grow?

Oxford Learning Halifax is seeking an enthusiastic, highly organized and motivated Client Services Coordinator to join our team.

We're looking for someone who enjoys working with people, takes initiative and thrives in a busy environment where no two days are quite the same. This position combines client services, administrative coordination, daily centre operations and some teaching, with the prospect to develop into a Centre Manager role.

The ideal candidate is someone who takes pride in keeping things organized, follows through on responsibilities and enjoys finding solutions. You'll work closely with our experienced education team while developing the knowledge, confidence and leadership skills to take on greater responsibility.

Role Overview

As our Client Services Coordinator, you'll play an important role in keeping our learning centre running smoothly while creating a welcoming, supportive experience for students, families and staff.

You'll support our Education Coordinator with student programs and parent communications while taking ownership of scheduling, administrative processes and daily operational responsibilities.

Over time, you'll have the opportunity to develop the skills needed to independently coordinate centre operations and grow into a leadership role.

This is an in-person position at our Halifax location.

Schedule

- Full-time, permanent position (35-40 hours per week)
- Consistent weekly schedule combining daytime administrative hours with afternoon and evening shifts
- Monday-Thursday afternoon/evening availability required




- Flexibility to work Friday and Saturday on rotating schedule as required
- Schedule established in advance to provide consistency

What You'll Do

Centre Operations & Administration

- Coordinate student and staff schedules, attendance and make-up classes.
- Manage daily administrative responsibilities, student records and enrollment documentation.
- Keep systems, schedules and communications accurate, organized and up to date.
- Anticipate operational needs, identify problems and help develop practical solutions.
- Support the daily coordination of teaching staff and centre activities.
- Ensure important tasks, deadlines and follow-ups are completed efficiently.

Client Services & Communication

- Serve as a welcoming and professional point of contact for students, families and staff.
- Respond to inquiries, schedule appointments and guide prospective families through our programs.
- Build positive relationships with current and prospective families.
- Support enrollment, registration and ongoing parent communications.
- Work closely with our Education Coordinator to ensure families receive consistent communication and support.

Educational & Teaching Support

- Support student programs and help maintain accurate progress records.




- Work directly with students using Oxford Learning's established teaching methods.
- Help students develop stronger academic skills, confidence and independence.
- Support teachers and centre activities as needed.
- Participate in ongoing training to develop knowledge of Oxford Learning's programs and teaching philosophy.

Leadership & Professional Growth

- Develop a strong understanding of all aspects of daily centre operations.
- Take increasing responsibility for coordinating activities, solving problems and supporting the team.
- Contribute ideas to improve efficiency, organization and the overall experience for families.
- Work toward independently managing day-to-day centre operations, with the potential to advance into a Centre Manager role.

What We're Looking For

We're looking for someone who is:

- Highly organized and detail-oriented, with the ability to manage multiple priorities and follow through on tasks.
- Proactive and resourceful, comfortable taking initiative and finding solutions.
- Dependable and accountable, with a strong sense of ownership and responsibility.
- Personable and professional, with excellent communication and relationship-building skills.
- Adaptable and efficient, able to stay focused and organized in a busy environment.
- Confident with technology, including Google Workspace and the ability to learn new systems.
- Comfortable working with children and teens, with an interest in education and student development.
- Interested in long‑term growth, with the motivation to develop leadership and management skills.

📌 Client Services Coordinator (Halifax Regional Municipality)
🏢 Oxford Learning Centre
📍 Halifax Regional Municipality