Special Projects Coordinator - Limited Term

Tracking Code:req2282

Faculty/Department:Faculty of Engineering and Applied Science

Number of Positions:1

Appointment Type:Limited Term 18 Months

Hours of Work:35 hours per week

Salary Range:Level 7- Starting Salary, Step 1$70,997

Posting Date:October 26, 2026

Closing Date:November 2, 2026 (11:59 pm EST)

Job Summary

The Special Projects Coordinatoroverse the planning, coordination and execution of special projects andevents for the Faculty with an emphasis on coordinating all communications andmarketing activities for the Faculty on traditional and social media platforms.The Special Projects Coordinator liaises with external major funding partnersto maintain external relations and provides support on formal reporting onactivities and submissions for recent funding opportunities. The Coordinator isalso responsible for producing and publishing annual and semi-annual Facultyachievement and activity reports for distribution to both internal and externalpartners.

The Special Projects Coordinator willcoordinate and provide support to Faculty events and be expected to representthe professionalism of both the Faculty and University while ensuring alluniversity and external stakeholders' branding requirements are met.

Nature of work

Reporting to the Director, Planning andOperations of the Faculty of Engineering and Applied Science (FEAS), theSpecial Projects Coordinator will oversee the communications and marketingactivities of the Faculty as well as coordination of Faculty events and overallFaculty project support within the Dean’s Office.

Responsibilities/accountabilities

1. Communicationsand Marketing





- Coordinates all Faculty communications and marketing activities
- Work closely with the FEAS’ senior administration team and the university’s Communications and Marketing department, and support the development, execution and evaluation of the FEAS’ marketing strategy in publicizing its academic and research excellence and increasing the visibility of the FEAS’ academic programs.
- Collaborates with the Communication and Marketing department and the FEAS’ departments to write, edit and coordinate print and digital materials, including regular newsletters, web and news/magazine articles, and other documents.
- Coordinates all communications and marketing campaigns, projects and activities for FEAS.
- This involves planning, budgeting, executing, monitoring/controlling and assessment.
- Coordinates and manages a digital library of FEAS related images and video, sources and/or conduct photo/video shoots as required.
- Oversee web quality assurance including brand, style guidelines and accessibility standards for all FEAS-related websites.
- Manages all social media channels for the Faculty (FEAS, Engineering Outreach, Experiential Learning) including curating content, scheduling posts aligned with strategic Faculty initiatives and events, and monitoring and responding to comments.




- Chairs the Faculty Social Media Committee and sits on the University’s Social Media Committee and University’s Recruitment Committee.

2. EventCoordination

- Under the direction of the Faculty’s academic leadership team, coordinates all Faculty related events with a focus on both undergraduate and graduate recruitment activities and overall Faculty brand awareness.
- Consults with Dean’s Office on funding and equipment resources for all Faculty events, procures event materials as required.
- Develops event promotional materials, speaking remarks, event itineraries and other materials as required.
- Liaises with external stakeholders on media request visits.

3. Project Support

- Provides support to the Dean’s Office on special projects such as scholarship partnerships, Indigenous and Black Engineering and Technology PhD Project (IBET), International Atomic Energy Agency (IAEA), and the Subcritical Assembly Project.
- Coordinates interim and final activity reports for external outreach and experiential learning funding partners (Engineering Machine Shop, Engineering Design Studio, and Annual Faculty reports (Ignite, Experiential Learning)
- Provides support to engineering outreach campaigns to recruit youth engagement in outreach deliveries.
- Provides support to engineering experiential learning opportunities to engage undergraduate students with Engineering Design Studio workshops.
- Additional project support within the Faculty as required.

Required Skills

- Excellent planning and organization skills in overseeing event planning and execution.
- Expert knowledge and understanding of social media platforms.
- Strong

📌 Special Projects Coordinator (Oshawa)
🏢 Ontario Tech University
📍 Oshawa