Application Deadline:

11/03/2026

Address: YSC - 4881 Yonge Street

Job Family Group: Business Management

This is an entry-level opportunity within a BMO Private Wealth office, providing front desk and general administrative support to the team. The role is responsible for welcoming clients and visitors, responding to inquiries and helping coordinate the day-to-day activities that keep the office running smoothly.

The role also supports general office services and administrative processes, ensuring established procedures and standards are followed. You'll work closely with the team to help maintain an organized, professional and efficient office environment and identify opportunities to improve day-to-day processes.

- Supports the coordination and dispatch of meeting agendas.
- Supports the planning, coordination and implementation of department events.
- Provides professional support for an executive and their senior managers within a medium to large size business group.
- Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
- Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
- Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
- Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
- Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
- Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
- Makes travel arrangements, booking flight/hotel reservations as needed.
- Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
- Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
- Collaborates with internal and external stakeholders in order to deliver on business objectives.
- Organizes work information to ensure accuracy and completeness.
- Completes standardized tasks under supervision.
- Performs initial problem solving within given rules/limits & escalates when required.
- Broader work or accountabilities may be assigned as needed.
- Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

- Post-secondary education is an asset.
- Previous experience in customer service, reception, hospitality, retail or an administrative environment is an asset.
- Solid client service and interpersonal skills, with the ability to interact professionally with clients, visitors and colleagues.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a busy office environment.
- Ability to exercise discretion when handling confidential or sensitive information.
- Comfortable working independently on routine responsibilities and escalating issues when appropriate.
- Collaborative and dependable team player.
- Proficiency with Microsoft Outlook, Word and Excel.
- Willingness to learn and take on new responsibilities.

The salary base for this role in Toronto is $40,000

This job posting is for a current vacancy.

Salary : $33,500.00 - $50,000.00

Pay Type: Salaried

The above represents BMO Financial Group's pay range and type.

Salaries will vary based on factors such as location, skills, experience, education

📌 Receptionist, Private Wealth (Canada)
🏢 Bank N.a.
📍 Canada