Their mission is to help veterans, and their families understand and access the benefits and services available to them through Veterans Affairs Canada and community resources. We are seeking to fill the position of Executive Assistant reporting directly to COO. The COO operates in a fast-moving, meeting-intensive environment with shifting priorities, frequent follow-ups, multiple office locations, and substantial operational responsibility. The Executive Assistant will help design a simple, reliable way to capture commitments, prioritize work, track delegated items, and keep the COO prepared and informed. flag urgent or sensitive items and draft responses for review where appropriate. Prepare concise daily or weekly briefings covering immediate priorities, upcoming commitments, pending decisions, and outstanding follow-ups. Prepare agendas, materials, and background information for meetings; Draft, format, proofread, and organize correspondence, presentations, reports, and internal documents. Track milestones and administrative dependencies for selected operational initiatives without replacing project or department owners. Arrange business travel, accommodation, transportation, itineraries, meetings, and event logistics. Track key renewals, administrative deadlines, and recurring executive commitments. Identify practical improvements to executive processes using Microsoft 365 tools and existing company systems. Personal administrative and logistical support Coordinate personal appointments, reservations, travel arrangements, events, and calendar commitments. Assist with personal research, service bookings, purchases, and occasional reasonable errands by agreement. Help coordinate personal deadlines, renewals, and logistics where requested. occasionally provide short-term supervision of the COO's large dog if mutually agreed and compatible with the EA's availability. 5+ years of relevant administrative experience, including at least 2–3 years supporting a senior executive,



founder, or business owner in a energetic organization. ~ Fluency in French and English is preferred ~ Sound judgment and discretion with confidential business and personal information. ~ Ability to work independently amid interruptions, shifting priorities, and ambiguity. ~ Strong written communication and practical proficiency with Outlook, Teams, Word, Excel, and related Microsoft 365 tools. ~ Comfort collaborating in person with senior leadership and a range of internal and external stakeholders. ~ Willingness and ability to travel occasionally. ~ Comfort and prior experience with large dogs, if interested in optional pet-care assistance. ~ Experience coordinating events, travel, vendors, and some personal assistance. The role is primarily in-office, particularly when the COO is present, to support quick conversations, spontaneous capture of commitments, and regular short check-ins. Occasional remote work may be accommodated based on business needs. The EA will work near an existing part‐time assistant who currently completes occasional assigned tasks. The new EA should serve as the primary coordinator of the COO's executive workflow and may collaborate on or delegate agreed administrative tasks, without an assumed formal reporting relationship. Competitive starting salary. Paid vacation. Benefits package including heath, dental and life insurance. Our client is committed to fostering a workplace that prioritizes inclusion, respect, and equal opportunity for all. We encourage applications from women, Indigenous peoples, racialized individuals, people with disabilities, those of diverse sexual orientations or gender identities, individuals from diverse socio-economic backgrounds, newcomers, and those who can contribute to the richness of our community through their unique perspectives and lived experiences. We value diversity and believe it enhances the growth and success of our organization. however, preference may be given to Canadian citizens and permanent residents.

📌 Executive Administrative Assistant Needed Immediately (Admiral Rock)
🏢 Humankind Global Recruitment
📍 Admiral Rock