Legal Administrative Assistant
- Regulatory (International Trade) Legal Support Professionals Posted : October 20, 2026 Full-Time Would you like to be a part of Canada's leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Ottawa Regulatory Group. As a member of the team, you will play a key role in providing administrative overflow support to the International Trade Group of legal professionals and legal administrative assistants. This position is being posted to fill a new role. Each week will combine both working at home for a few days and working in the Ottawa office for the balance. Act as overflow support to a team of legal assistants and legal professionals as required Assist with preparing and reviewing documents related to Canadian international trade matters Assist with finalizing and filing documents with the Canadian International Trade Tribunal("CITT") and the Canada Border Services Agency("CBSA") Provide daily monitoring of exhibits for active cases with CBSA as well as daily sanctions monitoring Open new client files/matters and manage related administrative processes Assist with file closing and archiving in accordance with firm policies Support billing activities, including preparation of accounts and docket review Assist with coordinating travel arrangements and conference registrations Leverage technology to support legal professionals and clients efficiently and effectively A Legal Assistant or Office Administration Diploma with one to three years of administrative experience supporting multiple legal professionals Experience or knowledge of Canadian International Trade Tribunal and Canada Border Services Agency procedures an asset, but not required Strong administrative, prioritization, organizational,



and interpersonal skills Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required Fluency in both English and French an asset. Training as Software Evolves At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. We are dedicated to fostering an workplace where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. You can help us in that journey Let's work together to help you achieve your professional goals and career development. At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. McMillan LLP is committed to fostering a culture of inclusion and diversity. This enables us to provide innovative client service, contribute fully to our communities and advance our firm's values.

📌 Legal Administrative Assistant (Quebec City)
🏢 McMillan
📍 Quebec City