About the roleThe Executive Assistant provides high-level administrative and operational support to senior leadership, owning calendar management, communications, travel, meeting logistics, and day-to-day administrative needs. This role serves as a trusted partner and point of contact for executives, internal teams, and external stakeholders, handling sensitive information with discretion and anticipating needs so that leaders can focus their time on the highest-priority work.What you’ll doResponsibilities are organized into six core categories, plus a secondary category of as-needed support.Calendar & Schedule ManagementManage and maintain executive calendars, proactively resolving conflicts and balancing competing prioritiesSchedule internal and external meetings, coordinating across time zones, attendees, and rooms or virtual platformsProtect focus time and preparation time, and flag upcoming scheduling pressure points in advanceSend invitations, reminders, and updates, and ensure materials and meeting links are in place ahead of timeCommunications & Executive RepresentationInbox & CorrespondenceMonitor and triage executive email, flagging urgent items and drafting responses on their behalf as appropriatePrepare and proofread correspondence, announcements, and other written communicationsGatekeeping & Relationship ManagementServe as the first point of contact for the executive, screening requests and directing them appropriatelyRepresent leadership professionally in interactions with employees, board members, clients, vendors, and other external partnersHandle confidential and sensitive information with discretion at all timesTravel CoordinationBook and manage domestic and international travel (flights, hotels, ground transportation) in line with executive preferences and company policyPrepare detailed itineraries, including meeting schedules, contact information,



and supporting documentsMonitor travel plans and adjust quickly when delays, cancellations, or schedule changes occurMaintain traveler profiles, loyalty program information, and preferencesMeeting & Event SupportMeeting Preparation & Follow-UpPrepare agendas, briefing materials, and background documents for executive meetingsAttend meetings as needed to take notes and minutes, capture action items, and track follow-throughLeadership Events & Onsite HospitalityCoordinate leadership team meetings, offsites, board meetings, and other executive events, including venue, catering, and logisticsEnsure a polished guest experience for onsite meetings — visitor check-in, building and security coordination, parking validation, and conference room readinessDocument, Expense & Administrative SupportPrepare, edit, and format documents, presentations, spreadsheets, and reports on behalf of leadershipProcess expense reports and reimbursements accurately and on time, and reconcile corporate card activityAssist with budget tracking, invoice processing, and vendor payments related to executive operationsMaintain organized filing systems, contact lists, and records, both digital and physicalProjects, Systems & Process ImprovementSupport special projects and cross-functional initiatives by tracking deadlines, coordinating stakeholders, and following up on deliverablesMaintain executive team resources such as org charts, distribution lists,



and shared calendars or intranet pagesIdentify opportunities to streamline recurring administrative processes and recommend improvementsPartner with other administrative and operations staff to ensure consistent support across the leadership teamSecondary — As-Needed ResponsibilitiesThese responsibilities are lower frequency and variable in demand.Executive and VP/C-suite dinner reservations and coordinationNotary schedulingInterview scheduling supportGift, card, and recognition coordination on behalf of leadershipBackup coverage for other administrative team members during absencesQualifications_Required_3–5 years of experience supporting senior executives or in a comparable administrative roleExceptional organizational skills and the ability to manage multiple competing priorities in a fast-paced environmentExcellent written and verbal communication skills, with strong attention to detailSound judgment and the ability to maintain confidentiality and exercise discretionProficiency with calendar and email platforms, Microsoft Office or Google Workspace, and video conferencing toolsProactive, resourceful, and comfortable working independently with minimal directionBenefitsCompetitive salary rangeand performance bonus programDollar-for-dollar 401(k) match up to 4% that is fully vested upon enrollment100% employee premiums paid by employer for medical, dental, vision, life insurance, and disabilityPaid Time Off + Sick timeApplications will be accepted on an ongoing basis. Prime is an Equal Prospect Employer. All applicants are considered for employment without attention to race, color, age, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, genetic information, ancestry, national origin, citizenship, protected veteran or military status, disability status, or any other classification protected by federal, state, or local laws and ordinances.#LI-Onsite#J-18808-Ljbffr

📌 Dynamic Executive Assistant To Portfolio Manager – Denver - $70,000 - $110,000 A Year (Stirling-Rawdon)
🏢 Antero Peak Group
📍 Stirling-Rawdon