Our client is seeking a detail-oriented Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects.

This role will focus on invoicing, cost reconciliations, AFE setup, cost tracking, procurement contract administration, reporting, and project documentation to help ensure projects are completed on time and within budget. 1-year contract Based in Calgary In-office Monday through Thursday and remotely on Fridays Must Have: 2+ years of experience in project administration, project controls, cost control , or a related field.

Solid proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Familiarity with Authorizations for Expenditure (AFEs), project cost tracking, budget monitoring, and engineering documentation.

Excellent attention to detail and accuracy when working with financial data, invoices, reports, and project documentation.

Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.

Experience with SAP, Open Invoice, Maximo, Generwell, Site

View, Bluebeam, Open Ticket, MS Project, or eDocs.

Ability to work independently, take initiative, and collaborate effectively with cross-functional teams.

Strong communication skills and the ability to coordinate with internal stakeholders, field staff, and third-party contractors.

Nice-to-Have: Post-secondary diploma.

Previous financial, accounting, procurement, or supply chain experience.

Experience with Power BI, advanced Excel functions, or other data management and reporting tools.

Responsibilities: Invoicing & Cost Control: Process invoices, reconcile project costs, assist with AFE setup, and track expenditures against approved budgets.

Procurement Administration: Support procurement contract administration, material transfers, payment processing, and related documentation.

Reporting & Analysis: Prepare regular cost and schedule reports, assist with cost estimates, accruals and variance analysis, and flag discrepancies or potential project delays.

Project Administration & Documentation: Maintain project records and filing systems, coordinate approvals and submissions, and support project close-out documentation.

Project Coordination & Compliance: Monitor project progress, follow up on outstanding deliverables, coordinate with internal teams and external contractors, and assist with project reporting and safety compliance requirements.

📌 Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects. (Calgary)
🏢 S.i. Systems
📍 Calgary