Schedule 8:30AM to 4:30PM Monday to Friday (35 hours per week)

Education Level 3 years Community College Diploma in Communications or Multimedia Design

Career Level 2 years of related experience

Anticipated Start Date ASAP

Work Setting Hybrid - flexibility to be on site 2 or more days as needed to support events. Occasional travel in the area for media support. Potential out of core hours work to support media events.

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

JD # JD01142

Pay Grade: 6

Title
Communications Assistant

Unit/Project Description
Ranked as one of the world’s top 100 universities, McMaster University is devoted to the cultivation of human potential, realized through our innovative educational programs,

cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our

people are our most valuable resource.

McMaster’s Faculty of Health Sciences (FHS) has a global reputation for innovation and excellence in education and research. The FHS communications team oversees

internal and external communications to enhance the Faculty’s profile and its local, national and global reputation for excellence in education, research, and patient care.

The team is expanding and optimizing communications channels to deliver innovative digital content that engages key audiences, amplifies the Faculty’s amazing stories

and collaborative culture and enhances the FHS reputation.

As one of Canada’s Best Diversity Employers, McMaster is committed to advancing inclusive excellence and employment equity in the workplace. We encourage qualified

candidates to apply from equity seeking groups such as women, racialized/visible minorities, Indigenous peoples, persons with a disability, persons who identify in the

LGBTQ2S+ community and others who reflect the diversity of Canadian society.

Job Summary
Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Design multimedia content for print, web, social media and video in accordance with University brand guidelines. Plan and coordinate a variety of events. Responsible for providing direction to others in how to carry out work tasks.

Purpose and Key Functions

Design multimedia content for print, web, social media and video in accordance with University brand guidelines.





Collect and develop content for a variety of communications including but not limited to, newsletters, social media and press releases.

Liaise with a variety of stakeholders to promote department in print and online, in cooperation with internal departments.

Collect, analyze, assess and summarize information relevant to the decision making process and developing recommendations for final approval and implementation.

Plan and coordinate a variety of events, conferences and activities.

Prepare estimates of time and resources required for various events, conferences and activities.

Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.

Complete travel expense reports, electronic cheque requisitions and purchase orders.

Create a variety of documents including, but not limited to, correspondence, reports and procedure manuals.

Monitor budgets, verify data and reconcile event accounts.

Update and maintain information and content on websites and social networks.

Resolve issues relating to events, committees and activities.

Take meeting minutes for committee meetings.

Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.

Update and maintain confidential files and records.

Handle sensitive material in accordance with established policies.

Supervision

Provide direction to others in how to carry out work tasks

Ensures adherence to quality standards and procedures for short-term staff and volunteers

Requirements

3 year Community College Diploma in Communications or Multimedia Design.

Requires 2 years of related experience.

Pay Transparency Statement
The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.





The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work in office continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement
McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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📌 Communications Assistant (Ontario)
🏢 McMaster University
📍 Ontario