We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canada's Best Managed Companies 8 years running and holding the Trucking HR Canada Top Fleet Employer distinction for 9 years in row.

We are currently recruiting a Caron USA Office Administrator. This position is based out of our office located in Sherwood Park and works Monday to Friday, 8:00AM - 4:30PM.

Our Caron USA Office Administrator reports directly to the Accounting Supervisor. They are responsible for all Accounts Payable and Accounts Receivable functions for Caron USA including invoicing, fuel reporting, the auditing of Driver pay, and administration.

Pay, Benefits, and Perks

Competitive salary commensurate with skills and qualifications

Employer paid advantages upon hire

Company matching RRSP Program upon hire

Our Ideal Candidate

Accounting Diploma or Certificate preferred

2+ years related experience

Attention to detail and high level of accuracy

Strong verbal and written communication skills

Experience with Axon will be considered an asset

Job Duties

Administrative Responsibilities
Process tickets to coincide with driver pay

Invoicing; manipulate and enter trip report and tickets, verify driver pay and customer charges

Contact customer for billing discrepancies when necessary





Communicate with US Staff regarding invoicing and driver/carrier pay issues

Audit company driver pay and prepare for payroll

Match purchase orders to invoices; enter invoices into Axon and perform regular cheque runs

Monitor time sensitive invoices and ensure payment of same

Download and process fuel invoices for payment

Analyze trip reports for accuracy

Balance bulk fuel inventory monthly

Balance fuel tax monthly in conjunction with DISA and prepare documents for storage

Reconcile and issue payments to government agencies

Research origin/destination locations through online sources

Maintain unit files in regards to fuel tax

Approve quarterly IFTA tax returns from DISA and process payment of same

General office duties such as photocopying, filing, ordering supplies, etc.

Meets all required deadlines

Other administrative tasks as required

Perform assigned tasks in accordance with the Caron QMS and production standards required by the Company and the industry as a whole

Perform all other duties as assigned by supervisor/management

We thank all applicants for their interest in joining Caron Transportation Systems, however only those being considered for an interview will be contacted.

Caron Transportation Systems is committed to employment equity. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, and former and current military members.

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📌 Caron USA Office Administrator (Alberta)
🏢 Caron Transportation Systems Partnership
📍 Alberta