Description Executive support: Manage the CEO's calendar, meeting requests and priorities; Prepare for meetings: agendas, documents and follow-up notes; Track action items and deadlines, and follow up so nothing slips; Handle correspondence and act as a first point of contact when needed. Sales support: Qualified opportunities: track open, qualified leads and keep the pipeline up to date; Bugs and issues: log customer-reported bugs and issues and route them to the development. Team: Pre-onboarding: coordinate setup steps and information needed before a current customer starts; Post-license support: follow up with licensed customers and help resolve admin and account questions; Documentation: prepare, send and track quotes and subscription agreements; keep customer records current. Sales meetings, events and marketing: Schedule and organize sales meetings, and take notes and track follow-ups; Compile and report sales statistics on a regular schedule; Book travel and accommodation for team members; Plan tradeshow logistics: registration, booth materials, shipping and schedules; Attend and assist at tradeshows as needed; Support marketing activities.



General office: Track holidays, vacation and sick days; Organize special events and team activities; Maintain shared files and folders in Google Drive; Handle other administrative tasks as they come up
Qualifications Proven experience as an administrative assistant, executive assistant or in a similar role
Comfortable with computers and everyday business software
Working knowledge of Google Drive and Slack
Excellent time management and organizational skills
Strong attention to detail
Able to work independently from home
Thinks on their feet and handles changing priorities calmly
Anticipates needs and requirements before being asked
Takes ownership and follows through
Positive, friendly personality
comfortable dealing with customers and team members
Valid drivers license, has own transportation and can drive to Kingsville office weekly for meetings and or do errands from time to time
Fluent in English (written/oral), Spanish would be an asset too

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📌 Administrative Assistant (Ontario)
🏢 UHC-Hub of Opportunities
📍 Ontario