Position Overview Reporting to the Director, Protection Services, the incumbent provides general administrative support.
This includes scheduling appointments, meetings, and meeting rooms; timekeeping, scheduling and payroll support; word processing, data entry, records management, and statistical data collection; processing and distributing incoming and outgoing correspondence; coding invoices and expense claims; maintaining staff schedules and coverage information; and performing a variety of other administrative duties as required.
Experience Two years’ related experience required, including scheduling/timekeeping experience.
Data entry experience would be an asset.
Experience maintaining records and compiling statistics.
Experience scheduling and coordinating meetings.
Ability to record and prepare minutes and agendas.
Experience with distribution, photocopying and faxing.
Administrative experience in a healthcare office would be an asset.
Demonstrated knowledge and experience maintaining a file system.
Education (Degree/Diploma/Certificate) Complete high school education Manitoba standards, required.
Successful completion of a formal post-secondary administrative assistant program required.
A combination of education and experience may be considered. SPECIAL TRAINING: Keyboarding speed of 50 wpm required.
Proficiency with computerized systems (Microsoft Word, Outlook, Access, Power
Point and Excel) is required.
Ability to learn and adapt to new computerized programs.
Ability to effectively work as a team member.
Experience with email and computerized calendars.
Ability to maintain confidentiality.
Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
Demonstrated ability to work independently, with minimal supervision.
Certification/Licensure/Registration Not Applicable Qualifications and Skills Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of secretarial duties.
Ability to work in a fast-paced setting and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
Ability to maintain a high level of confidentiality.
Physical Requirements Required to work for long periods of time at a computer.