Position Summary

The Trailer/Truck Yard Coordinator is responsible for the effective management and coordination of all trailer and yard-related activities. This role ensures company trailers are properly maintained, licensed, tracked, fueled, and cleaned while maintaining compliance with regulatory requirements and company standards.

Job Duties:

- Conduct routine condition and safety inspections of trailers, document deficiencies, create and retain complete service records, and confirm that corrective work is completed before equipment is released for operational use.
- Work closely with internal and external service technicians to diagnose reefer issues, coordinate emergency and planned repairs, monitor repair status, and minimize equipment downtime and disruption to temperature-controlled operations.
- Maintain accurate and current trailer registrations, permits, licence documentation, inspection certificates, and related compliance records, ensuring documents are readily available for audits and roadside requirements.
- Track expiry dates and coordinate all required renewals, annual inspections, and regulatory appointments in advance to prevent lapses in licensing or interruptions to trailer and truck availability.
- Monitor trailer and trailer locations, status, dwell time, and utilization through physical yard checks and GPS fleet-management systems; reconcile discrepancies and provide accurate availability information to operations.
- Review daily driver and shunter reports for defects, damage, location discrepancies, delays, or safety concerns; investigate reported issues, document findings, and coordinate timely corrective action.
- Coordinate fuel deliveries by monitoring inventory levels, forecasting operational demand, scheduling suppliers, confirming site access, and ensuring deliveries are completed safely without disrupting yard activities.
- Verify delivered fuel quantities against purchase orders, meter readings, and supplier documentation; investigate shortages, overages, or unexplained consumption and escalate unresolved variances as required.




- Schedule trailer cleaning, sanitation, and washouts according to load requirements, customer specifications, and operational priorities, coordinating internal resources or approved vendors to ensure timely completion.
- Ensure the required number and type of serviceable trailers are available to meet daily operating plans by reviewing demand, prioritizing repairs and cleaning, and communicating shortages or constraints to operations.
- Maintain accurate trailer inventory records, including unit numbers, ownership or lease status, equipment type, current location, condition, service status, and availability; regularly reconcile system records with physical counts.
- Promote and reinforce company safety policies, secure work procedures, and regulatory requirements through daily communication, coaching, hazard awareness, and consistent follow-up on unsafe conditions or practices.
- Conduct documented safety inspections of the yard, trailers, fuel areas, and related equipment; identify hazards, assign corrective actions, and monitor completion within established timelines.
- Promptly report, document, and investigate incidents, injuries, property damage, spills, and near misses; gather relevant information, identify contributing factors, support corrective actions, and escalate matters in accordance with company procedures.
- Other related duties as assigned.

Qualifications

- 3-5 years of transportation, fleet, logistics, or yard management experience.
- Experience with Samsara or similar GPS fleet management systems.
- Strong organizational, communication, and problem-solving skills.
- Solid knowledge of Microsoft Office.
- Ability to communicate effectively with a diverse team.
- Understanding of CVOR requirements and Driver’s logs.

Work Environment

- Working outside in all weather conditions.
- Office is located in a warehouse operation.

Pay: $50,000.00-$55,000.00 per year

Benefits:

- Dental care
- Life insurance
- Vision care

Application question(s):

- Do you have knowledge of Samsara software?
- Are you able to work in cold, warm, and possible wet environments?

Work Location: In person

📌 Truck/Trailer Yard Coordinator (Georgetown)
🏢 Freshouse Foods
📍 Georgetown