REQUIRED: Fluent spoken English, Cantonese, AND Mandarin. All three are mandatory. Mandarin alone or Cantonese alone is not enough.

Legal Assistant / Law Clerk (English, Cantonese and Mandarin), Wills & Estates

A Toronto estates law firm, North York (Victoria Park & Steeles area, near Gordon Baker Rd)

A Toronto estates law firm is looking for a trilingual Legal Assistant / Law Clerk to join a growing boutique practice. The practice covers Estate Planning, Capacity & Guardianship, and Estate & Elder Law Litigation. Many of our clients speak Cantonese or Mandarin, and you will often be their first point of contact.

Start date: around mid-November 2026

Location: in person, North York (Victoria Park Ave & Steeles Ave E area)

Employment type: Full-time

Hours: Full-time (approximately 9–5)

Compensation: Competitive, commensurate with experience. Advantages to be discussed.

What you'll do

- Handle client intake and scheduling: first calls, conflict-check information, booking meetings, and reminders.
- Draft wills, powers of attorney for property and personal care, and related documents from firm precedents, under a lawyer's supervision.
- Support estate administration: certificate of appointment (probate) applications, asset and debt inventories, letters to financial institutions, and executor checklists.
- Prepare and track court forms for estate litigation and guardianship matters (Rules of Civil Procedure forms, guardianship applications), including service and filing.
- Coordinate commissioning and document execution: signing meetings, witnesses, affidavits of execution, and virtual-signing logistics.
- Manage files in Clio: opening and closing files, keeping documents organized, and tracking deadlines and tasks.
- Support billing and trust records:



time entries, invoices, and trust ledger and receipt support, under the lawyer's direction and Law Society of Ontario requirements.
- Interpret between English and Cantonese/Mandarin for clients in meetings and on calls, and help with written Chinese correspondence where needed.
- Handle general office administration: phones, email, mail and courier, and supplies.

What we're looking for

- Fluent spoken English, Cantonese and Mandarin. All three are required.
- Candidates with a Hong Kong background are strongly preferred.
- Written Chinese (Traditional and/or Simplified) is an asset; Traditional Chinese familiarity is a plus.
- A law clerk or legal assistant diploma (for example from Seneca, Humber or Centennial), or equivalent law-office experience.
- Wills & estates experience is a strong asset: drafting from precedents, probate applications, and estate administration.
- Clio and/or PCLaw experience is an asset. Strong Microsoft Word and Outlook skills are expected.
- Excellent attention to detail, organization, and judgment with deadlines.
- Absolute discretion with confidential client and family information.
- A warm, patient manner with older clients and families going through difficult times.
- Legally entitled to work in Canada.

How to apply

Send your resume and a short cover note (in English) explaining your experience and your Cantonese/Mandarin proficiency to [email protected]. Please tell us your earliest start date. Only candidates selected for an interview will be contacted.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Language:

- fluent Cantonese (required)
- fluent Mandarin (required)

Work Location: In person

📌 Legal Assistant / Law Clerk - Must Speak Cantonese AND Mandarin (and English) (North York)
🏢 Toronto Estates Law Firm
📍 North York