Company Overview

K’awat’si Consulting and Management Services (KCMS) is an Indigenous-owned consulting and management organization based in Port Hardy, British Columbia. KCMS supports the economic development and long-term goals of the Gwa’sala-’Nakwaxda’xw Nations through professional services, business management, project support, and strategic initiatives.

Purpose

To lead the planning, coordination, and delivery of capital projects, infrastructure improvements, renovations, and other major organizational and client projects. The Manager, Capital Planning & Projects is responsible for developing project scopes, budgets, schedules, procurement strategies, and implementation plans while coordinating with stakeholders, consultants, engineers, architects, contractors, and funding partners. The position ensures projects are effectively planned and delivered within approved scope, budget, timelines, safety requirements, and organizational objectives.

Work Location - Port Hardy, BC

Company/Department -K’awat’si Consulting and Management Services

Reports To -Senior Construction Capital Projects Director

What We Offer:

- 1 month of covered accommodations in a hotel room for individuals relocating from outside of Northern Vancouver Island.
- Relocation assistance
- Enrollment in the company benefits plan after 3 months of employment
- Career growth and educational development opportunities
- Company events and holiday parties
- Wellness incentives, including discounted gym membership and access to free in-person counselling services.
- 2 weeks of vacation

Position Summary

This position responsible for leading the planning, coordination, and delivery of capital projects, infrastructure improvements, renovations, and other major organizational and client projects. Reporting to the Senior Capital Projects Director, this position serves as the owner's representative for the day-to-day management and execution of projects throughout the full project lifecycle, from feasibility and funding through design, procurement, construction, commissioning, and closeout.

A core focus of the role is the development, implementation, and maintenance of effective project management and financial controls. This includes establishing project scopes, budgets, schedules, procurement strategies, and implementation plans; monitoring expenditures, commitments, and cash flow; tracking funding allocations and drawdowns; reviewing consultant and contractor invoices; and managing project changes, risks, and reporting. The Capital Planning & Construction Projects Manager is accountable for ensuring projects are effectively planned, financially controlled, and delivered in accordance with approved scope, budgets, schedules, safety requirements, funding obligations, and organizational objectives.

As the primary point of contact for day-to-day project execution, the Capital Planning & Construction Projects Managercoordinates with project owners, stakeholders, funding partners, architects, engineers, consultants, and contractors to translate project objectives and requirements into actionable plans and deliverables. The role requires sound professional judgment, independent problem-solving, and the ability to proactively identify and resolve project challenges while escalating significant financial, contractual, or governance matters to the Senior Capital Projects Director.

Working closely with First Nations leadership and external stakeholders, the Capital Planning & Construction Projects Manager provides accurate, meaningful, and timely project reporting to support informed decision-making, financial transparency, and effective project governance.

The position requires a highly organized, resourceful, and self-directed professional who can balance detailed project administration with the broader coordination and delivery of complex capital projects, while contributing to the development and continuous improvement of project management practices, systems, and operational processes within a growing department.

Essential Duties and Responsibilities

Project Planning & Delivery

- Manage the day-to-day planning, coordination, and delivery of assigned capital projects, infrastructure improvements, renovations, and other organizational and client projects.
- Develop and maintain project scopes, schedules, procurement plans, and implementation strategies from initiation through construction and closeout.
- Oversee and coordinate project consultants, engineers, architects, contractors, and other project participants to ensure work progresses in accordance with approved scope, budget, schedule, and quality requirements.
- Review consultant-prepared designs, cost estimates, schedules, technical reports, and recommendations for completeness, reasonableness, and alignment with project objectives.
- Coordinate permits, regulatory approvals, project milestones, and required client decisions to maintain project progress.

Consultant Management & Contract Administration

- Manage consultant engagements, including defining scopes of services, coordinating deliverables, monitoring schedules and budgets, and ensuring contractual obligations are fulfilled.
- Review and assess consultant deliverables, recommendations, and proposed changes, ensuring work meets contractual requirements, professional standards, quality standards, and project expectations.
- Oversee consultant-led construction contract administration, including progress claims, change orders, requests for information, deficiencies, and contractor performance.
- Review and validate consultant recommendations for contractor payments, change orders, and contract amendments, challenging costs, supporting documentation, and proposed actions where warranted.
- Coordinate procurement activities, including RFPs, RFQs, tender evaluations, contract award recommendations, and contract documentation.

Financial Management & Project Controls

- Maintain project budgets, expenditure and commitment tracking, cash flow forecasts, funding records, and financial reporting using consultant-prepared estimates and project financial information.
- Review consultant invoices and contractor payment recommendations for accuracy, reasonableness, contractual compliance, and alignment with approved budgets and completed work.
- Monitor project costs, contingencies, schedules, and funding requirements, identifying variances, financial risks, and matters requiring corrective action or approval.
- Administer project-level approval and change control processes, ensuring appropriate supporting documentation, financial assessments, and authorizations are obtained and recorded.

Stakeholder Coordination, Reporting & Closeout

- Serve as the primary day-to-day contact for project owners, community, consultants, contractors, funding partners, and other stakeholders.
- Lead project coordination meetings, track and progress outstanding actions, and coordinate required decisions and approvals.
- Prepare project status reports, financial updates, schedules, briefing materials, and recommendations for management and project owners.
- Maintain accurate project records, including contracts, financial documentation, correspondence, approvals, risk registers, and key decisions.
- Monitor project risks, regulatory obligations, and delivery requirements, escalating significant matters to the Senior Capital Projects Director as appropriate.
- Coordinate project closeout, including commissioning, deficiencies, warranties, as-built documentation, operations and maintenance manuals, and final financial reconciliation.
- Support the implementation and improvement of departmental project management procedures, templates, and reporting systems.
- Perform other related duties consistent with the responsibilities of the position.

Education and/or Work Experience Requirements

- Minimum five (5) to seven (7) years of experience in capital project management, construction, infrastructure development, or related field.
- Bachelor's degree in Civil Engineering, Construction Management, Project Management, or a related discipline; or a combination of relevant education and experience.
- PMP, P.Eng., or relevant professional designation considered an asset.
- Previous experience working with First Nations governments, organizations, or communities is considered an asset.
- Demonstrated experience independently managing multiple capital projects, including planning, budgeting, procurement, consultant and contractor oversight, construction implementation, and closeout.
- Strong financial acumen, including capital budgeting, cash flow forecasting, expenditure and commitment tracking, invoice review, change management, and financial reporting.
- Experience administering or overseeing construction and professional services contracts, including familiarity with CCDC, CCA, and RAIC contract documentation.
- Thorough working knowledge of project scheduling, procurement, tendering, contract administration, risk management, regulatory approvals, and project governance.
- Proficiency with Microsoft Office Suite, particularly Excel, and project management software such as Microsoft Project, Asana, Procore, or comparable platforms.
- Valid driver's licence and willingness to travel for project meetings, site visits, and related activities.

Physical Requirements

· Ability to attend active construction and project sites and work in varying site conditions as required.

· Must be able to lift and carry up to 50 lbs. when required in connection with site or project activities.

Join us to be part of a forward-thinking organization committed to sustainable growth that respects cultural values while building a prosperous future for our community!

Pay: $81,000.00-$120,000.00 per year

Perks:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Application question(s):

- How many years of Project management experience do you have?
- Are you willing to relocate to Port Hardy?
- What is your salary expectation?
- Do you have experience with these software's - Microsoft Office Suite and project management software such as Microsoft Project, Buildertrend and/or Procore?
- Do you have PMP Certification?
- Do you have experience working with Indigenous organizations?
- Do you own a vehicle and have Class 5 Driver's license?

Work Location: In person

📌 Capital Planning & Construction Projects Manager (Relocate to Port Hardy) (Canada)
🏢 K'awat'si Consulting and Management Services
📍 Canada