Job Summary

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support across departments. Your energetic approach and attention to detail will help create an efficient, welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
- Organize and file documents systematically, ensuring easy retrieval and compliance with organizational standards.
- Support bookkeeping activities by handling invoices, receipts, and basic financial documentation.
- Assist with clerical tasks such as proofreading correspondence, preparing reports, and maintaining office supplies inventory.
- Provide administrative support for medical or dental office operations if applicable, including appointment scheduling and patient record management.




- Collaborate with team members to streamline office procedures and improve overall organizational efficiency.

Experience

- Prior office experience demonstrating proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Proven skills in data entry, filing, and managing multi-line phone systems in a fast-paced environment.
- Experience in customer service roles with robust communication skills and professional demeanor.
- Familiarity with QuickBooks or other bookkeeping software is preferred.
- Knowledge of medical or dental office procedures is a plus but not required; relevant training can be provided.
- Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
- Previous clerical or administrative experience that showcases excellent typing speed, proofreading accuracy, and phone etiquette.

Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm and expertise will help us deliver outstanding support while fostering a positive work environment for everyone.

Pay: $18.00-$29.00 per hour

Expected hours: 42.0 per week

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Assistant (Toronto)
🏢 Cleveland Clinic Canada Downtown
📍 Toronto