Position: Office Administrator Reports To: Managing Director Definition: The NLFC is seeking an Office Administrator to support and service our diverse network of members, while carrying out day-to-day office administrative duties, and fielding general inquiries. Deadline to Apply: 5:00 PM,Sunday, October 18th, 2026

About us
We proudly represent the co-operatives and credit unions of Newfoundland & Labrador. Our Mission: is to promote the co-operative business model while supporting the growth and development of the overall sector. The Office Administrator position is to support and service our diverse network of members, while carrying out day-to-day office administrative duties, fielding general inquiries and receiving visitors to the NLFC office. This position requires strong administrative skills, and the ability to be highly member-focused and excel in a team environment with competing priorities and deadlines. Reporting to the Managing Director, the Office Administrator splits their time between supporting our members and fulfilling office duties to support day to day business operations. Office Administration (Approx. Maintain digital and paper records ensuring compliance with records management laws and policies. Perform weekly and monthly bookkeeping, reconciliations, and accounting on NLFC financial reports while ensuring the Federation's accountability to its stakeholders. Perform government reporting for T4's and T4 summaries for employees and CRA, tax remittances, apply for non‐profit status and HST rebate. Administer all NLFC group benefits, insurances, and pensions correctly and on time. Ensure payroll and all bills, remittances, travel claims, and bank deposits are made correctly and on time. Ensure all accounts payable and accounts receivable are organized, paid and received in a timely manner. Deliver excellent frontline member and general public support and reception.



Attend quarterly and assist with virtual Audit Committee meetings to ensure the NLFC audit takes place on time and on budget. Order office supplies and assist with routine work and special project resource procurement. Provide administrative support for the Managing Director as required. Strengthen and coordinate the annual membership renewal process including follow up with individual co‐ops/credit unions and the collection of membership dues. Schedule social media posts from e-newsletter content on NLFC platforms. Updating of NLFC's records and membership data so that it is current. Support engagement with the NLFC while monitoring and tracking all aspects of membership life cycle. Bachelor's degree or Advanced Diploma in a field such as Business Administration, Office Administration, Communications or an equivalent combination of education and experience. Strong bookkeeping skills using SAGE 50 or other accounting software and strong understanding of financial administrative policies and best practices. Excellent organizational, planning, and time management skills, with attention to detail. So much so that you will use the word pizza in your cover letter. Strong digital skills including experience using online meeting/education platforms such as Zoom. Highly proficient writing and document production skills. Proficient with MS Office Suite and/or Google Suite especially for producing professional correspondence and spreadsheets. Social media scheduling and posting. Demonstrated ability to prioritize, multi‐task and manage multiple projects. Effective communication skills that support your ability to host or participate in staff, board and/or public presentations. 15 vacation days annually, plus statutory holidays, with Christmas holidays off. ~ Monday to Friday work schedule. ~ Group insurance benefits including life, dental, vision and extended health. ~

Job Type
s: Full time, Permanent Casual dress Company pension Dental care Disability insurance Flexible schedule Life insurance On‐site parking Office Administration: 3 years (required)

📌 Overnight General Office Clerk (St. John's)
🏢 Newfoundland & Labrador Federation of Co-Operatives
📍 St. John's