A Purchasing Administrator supports procurement operations through purchase order management, supplier coordination, data maintenance, and administrative support activities.

Responsibilities

Ø Create, process, and track purchase orders in ERP systems (SAP/Visual).

Ø Maintain procurement records, supplier information, and contracts.

Ø Monitor open POs and follow up on order confirmations and deliveries.

Ø Assist with supplier sourcing and quotation requests.

Ø Review and process approved purchase requisitions.

Ø Communicate with suppliers regarding orders, pricing, shipments, and documentation.

Ø Maintain supplier databases and performance records.

Ø Coordinate supplier onboarding and required documentation.

Ø Track shipments and support logistics coordination.

Ø Monitor supplier delivery performance and schedule adherence.

Ø Provide procurement status updates to support inventory planning.

Ø Assist with import/export and shipping documentation as needed.

Ø Match purchase orders, receipts, and invoices.





Ø Support invoice discrepancy resolution with Accounts Payable.

Ø Maintain procurement spend records and purchase history.

Education

· Diploma or bachelor’s degree in supply chain management, Business Administration, Logistics, Commerce, Procurement, or a related field.

Experience

· 1-3 years of experience in purchasing, procurement, supply chain, inventory management, or administrative support.

Technical Skills

· ERP system knowledge is an asset (SAP, Visual, Oracle, Dynamics, JD Edwards, etc.)

· Microsoft office skills including Excel

· Purchase Order (PO) creation and management

· Reporting and data management

Key Competencies

· Solid attention to detail

· Excellent organizational skills

· Ability to manage multiple priorities and deadlines

· Effective written and verbal communication

· High level of accuracy in data entry and documentation

Pay: $40,500.00-$50,000.00 per year

Work Location: In person

📌 Procurement Purchasing Administrator (Oakville)
🏢 BSA-Wiberg
📍 Oakville