With more than 100,000 residents and a regional reach of over 300,000, it’s a growing hub for business, services, and opportunity. Enjoy abundant parks and trails, vibrant arts and culture, excellent recreation and education, and a strong sense of community. With easy access to lakes, outdoor adventures, and the mountains, plus a thriving economy and high quality of life, Red Deer is an inviting place to live, work, and grow. About The City of Red Deer Municipal Government The City of Red Deer is a dynamic municipal organization with a $480M operating budget, a $60M capital program, and a workforce of nearly 1,700 employees. It is focused on growing with purpose by attracting talented, community-minded people who want to make a difference. Guided by the vision “Our City, One Voice,” Red Deer is building a thriving, inclusive, and connected community, with priorities centered on a vibrant economy, community wellbeing, and robust engagement. The City of Red Deer is currently recruiting for an Executive Assistant to fill a regular (permanent) full-time position. Reporting to the Executive Advisor
- Enterprise Strategy, Governance and Alignment, the Executive Assistant has broad responsibility for supporting the operations of the Enterprise Strategy, Governance and Alignment Division. The Executive Assistant provides executive-level administrative, project and coordination support to the Executive Advisor. Most of the activities of the Executive Assistant involve dealing with material that is highly sensitive or confidential. The Executive Assistant will conduct research, interpret and apply The City's policies, procedures and Collective Agreements.



As required, they will lead or participate in project work. The Executive Assistant ensures that the Executive Advisor is supported in a manner that allows for the strategic use of their time through the effective management of day-to-day operations, priorities and corporate initiatives. They will be responsible for coordinating divisional activities and initiatives, including planning, routing, scheduling, tracking action items and supporting the implementation of corporate priorities. The Executive Assistant drafts correspondence, reports, and conducts necessary research to ensure accuracy of information. The Executive Assistant acts as a liaison to other Divisions, the City Manager, Council Administration and external contacts on behalf of the Executive Advisor. Exceptionally strong communications, critical thinking, creative problem solving, organizational and time management skills are required as emerging issues bring constant challenge and change. This

job description
applies to all GM Executive Assistants; Provide executive support to the Executive Advisor, including calendar management, meeting coordination, issue prioritization and divisional administration. Prepare and coordinate reports, presentations, meeting materials, agendas, minutes,



and follow-up actions for senior leadership and Council. Provide leadership, mentorship, and guidance to administrative staff while supporting process improvements and professional development. Manage confidential HR, labour relations, records management, and customer service matters. Support budget planning, financial administration, and procurement activities for the Division. Lead or coordinate special projects, including timelines, budgets, stakeholder engagement, and reporting. Successful completion of a two-year diploma from a recognized college in Office Administration or Business Administration or a Certified Canadian Administrative Professional designation. Project management certification would be beneficial. 5 to 7 years’ experience supporting an executive level supervisor ~Ability to interpret City standards, policies, procedures and practices . ~ Requires the management of diverse responsibilities and the need to adjust priorities using sound judgement and informed discretion as project demands change. ~ Proficiency in Microsoft Office suite of software and financial applications. ~ Working knowledge of social media applications (eg. Facebook, Twitter). ~ Status: Regular Full-time Remuneration: $35.66 to $44.57 per hour; $Monday to Friday. Some evening and weekend work may be required. The City of Red Deer does not permit the use of unauthorized internet resources or Artificial Intelligence (AI) tools (for example, Copilot, ChatGPT or any other form of AI) during interviews or any supervised or timed assessments.

📌 Executive Administrative Assistant Needed Immediately (Canada)
🏢 Red Deer
📍 Canada