Payroll & Benefits Administrator is responsible for the accurate and timely processing of payroll, administration of employee benefits and RRSP programs, and maintenance of employee records. This role also supports onboarding and offboarding activities and coordinates general office administration functions to ensure a professional, organized, and employee-focused workplace.

The successful candidate will demonstrate exceptional attention to detail, a commitment to confidentiality, and the ability to manage multiple priorities in a fast-paced environment. This role is expected to professionally and respectfully respond to department and employee questions and concerns on various payroll and benefit matters.

The Payroll & Benefits Administrator will report to the Human Resources Manager.

This role is for a current opening.

Essential Duties and Responsibilities:

Payroll Administration

- Process weekly payroll for all employees with a high degree of accuracy.
- Maintain employee payroll records and ensure all employee status changes (new hires, promotions, transfers, leaves, terminations) are accurately entered into ADP
- Review and validate employee hours, overtime, vacation, sick time, and leave entitlements
- Perform payroll calculations, adjustments, deductions, and reconciliations to ensure accuracy.
- Investigate and resolve payroll discrepancies and employee payroll inquiries.
- Prepare Records of Employment (ROEs), payroll reports, and other required payroll documentation.
- Support year-end payroll activities, including T4 preparation and reconciliation.
- Ensure compliance with federal and provincial legislation, employment standards, and company policies

Benefits Administration

- Administer employee benefit programs, including health, dental, disability, life insurance, and retirement savings plans.
- Coordinate benefit enrollments, changes, terminations, and employee communications.




- Serve as the primary contact for employee benefit-related inquiries.
- Liaise with benefit providers to resolve issues and ensure accurate billing and reporting.
- Audit benefit plan participation and reconcile discrepancies.
- Administer the Company's RRSP program, including eligibility tracking, enrollment, payroll deductions, and record maintenance.
- Manage the ADP-to-Sun Life EDI process, ensuring timely updates, accurate data transmission, and resolution of any system errors or exceptions.

Additional

- Assist with onboarding and offboarding processes related to payroll, perks, and employee records.
- Support HR and payroll initiatives and projects as required.
- Maintain office refreshments, including snacks, beverages, and kitchen supplies.
- Coordinate catering arrangements for meetings, training sessions, and company events.
- Local travel may be required.
- Perform other duties as assigned.

Education, Knowledge, Skills and Abilities:

- Post‑secondary education in Payroll, Human Resources, Business Administration, or related field.
- PCP certification (or working toward it) is an asset.
- 2+ years of payroll and/or benefits administration experience.
- Strong knowledge of Canadian/Ontario payroll legislation and employment standards.
- Must have experience with payroll software (ADP WFN) and MS Office Suite.
- Excellent attention to detail, confidentiality, and organizational skills.
- Strong communication and customer‑service mindset.
- Ability to manage multiple priorities and meet deadlines.

AODA – We are committed to an inclusive and accessible recruitment process. If you require accommodation during any stage of the recruitment or selection process, please let us know.

AI – We do not use AI in our recruitment and selection process.

Pay Transparency: $65,000-$75,000

Pay: $65,000.00-$75,000.00 per year

Benefits:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Work Location: In person

📌 Payroll/Benefits Administrator (Brampton)
🏢 Leading
📍 Brampton