Job Summary

Responsible to provide financial, accounting and administrative support services and to process employee payroll.

Key Accountabilities

- Review and process vendor and client invoices, ensure proper GL coding and approvals, and facilitate vendor and client payments.
- Ensure accurate and timely recording and analysis of financial transactions.
- Perform reconciliation of bank accounts, credit cards, and ledger accounts.
- Completes HST, EHT and other reporting as required.
- Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
- Receives payment from clients, reconciles, and prepares bank deposits
- Prepares month-end and year-end entries, completes monthly account reconciliations, and supports the annual audit process
- Tracks specific program financial allocations (Passport and individual client budgets), generates reports, and reports variances
- Prepares monthly/quarterly/annual financial reports for the Executive Director.
- Assists in the preparation of annual budgets, Ministry quarterly financial reports and statistical reports.
- Processes payroll and provides service for payroll matters, verifies information received, and ensures compliance with policy and procedures
- Completes data input including new employees, deductions, advantages, promotions, leaves, and terminations
- Works with Human Resources to track employee time off and accruals
- Processes records of employment, benefit updates, and other special requests
- Assists with the procurement of supplies and equipment.
- Maintains inventory of fixed assets, clinical testing resources and supplies
- Maintains filing systems in accordance with records management policies and procedures
- Performs other finance related duties as required
- Works with the Executive Director to plan, manage and procure required goods and services (such as furniture, office equipment, office supplies,



etc.).

Knowledge

- Knowledge of accounts payable, receivable, and payroll policies, procedures, and processes
- Knowledge of collective agreements and relevant governing legislation, policies, procedures, and processes (taxation, CPP, EI, HST/EHT reporting)
- Knowledge of office productivity software and databases, and technology devices

Education

- Completion of college diploma in business, accounting, or related discipline

Experience

- Greater than three years of previous work experience in financial services or accounting

Communication and Interpersonal Skills

- Provides first point of contact for accounting related inquiries
- Explains, clarifies, and exchanges process and procedural information
- Interacts across a range of stakeholders with a focus on the provision of financial support and the exchange, collection, and dissemination of information

Complexity and Problem Solving

- Works with autonomy to complete tasks
- Identifies issues, consults, and follows policies, procedures, and processes
- Prioritizes and adapts office activities in accordance with schedule and defined timelines and deadlines

Impact

- Contributes to the effective and efficient operations of core accounting practices and services
- Contributes to and supports completion of work unit activities
- Contributes to the accuracy and timelines of work unit deliverables

Responsibility for the Work of Others

- Familiarizes new employees with tasks, duties, practices, and processes

Physical and Sensory Demands

- Uses computers and other office equipment
- Work is primarily performed at a desk with freedom of movement
- Concentration and visual effort during document preparation including cross checks of information and data accuracy
- There are interruptions to workflow including answering phones, reception, staff requests

Working Conditions

- Works in office environment

Pay: From $53,690.00 per year

Work Location: In person

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