(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates)

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississauga’s of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary
Under the direction of the Associate Director Facilities and Operations, the Facilities Information System Coordinator is responsible for providing data management and systems support for the advancement of information sharing within the department and throughout the College. The Facilities Information System coordinator will drive innovation and support the facilities information systems and their user bases which include integrated workplace management, building condition assessment (VFA Canada/ SLAM), energy management information system, utility analysis and technical drawing maintenance (AutoCAD). The incumbent will integrate data from multiple sources to develop and/or prepare various reports, departmental performance indicators and ad-hoc analyses. Dashboard tools and business processes will also be developed and enhanced to streamline the collection, maintenance and distribution of facilities related data.

Responsibilities

- Maintains the college’s Integrated Workplace Management System (IWMS) master facilities drawing files for Facilities & Services;
- Maintains the college’s master space inventory database for reporting;
- Update facility condition and asset data within SLAM and VFA systems to support deferred maintenance planning, Facility Condition Index reporting, and capital renewal forecasting




- Maintains Facilities & Services request email inbox and phone extension; coordinates and creates work orders through IWMS;
- Support the preparation and submission of institutional facilities reports, including OCFMA benchmarking, COFSI reporting, Ministry reporting requirements, and other regulatory submissions
- Supports all departments within Facilities & Services by generating AutoCAD drawings, 3D renderings, etc. for use in developing construction drawings, reports, proposals or supporting appendices for service contracts;
- Administer and maintain space utilization data and reporting tools, including Envoy and related systems
- Supports Facilities & Services on an as-required basis in project administration and in the preparation of project drawing documentation;
- Integrates data from IWMS to develop and/or prepare various reports, departmental performance indicators, dashboard tools, business processes and ad-hoc analyses.
- Conducts descriptive analysis and converts results into appropriate representations (charts, histograms, graphs, reports, presentations, etc.).
- Assembles all construction project as-built drawings for the Capital Development and Facilities Management Division, including architectural, mechanical and electrical drawings;
- Updates the AutoCAD files as required;
- Updates all affected related documentation such as Fire Safety Plans, Asbestos Management Inventory, supporting appendices for service contract drawings, e.g. snow removal, custodial, operations & maintenance, etc.;
- Assist with annual energy and sustainability reporting requirements.
- Converts and uploads AutoCAD files to Integrated Workplace Management System (IWMS);
- In consultation with Project Coordinators, Maintenance Staff and Facilities Managers, the incumbent will document changes to building conditions in the VFA database and assist with maintaining the 5-Yr Deferred Maintenance Plan;
- Develops and maintains AutoCAD drawing sheet standards, e.g. sizes, layering, notes, legends, etc.;
- Maintains Facilities & Services archival drawing records by scanning or converting paper records to digital format and filing appropriately;
- Updates the College space inventory on a regular basis; provides space information to the college community and contractors;
- Conducts site review and verification to ensure space data are accurate;




- Conduct data integrity reviews and business process analysis to improve the quality and accessibility of facilities information
- Performs other duties as assigned

Qualifications/Experience

- Three-year degree/diploma in Architectural Technology, or equivalent combination of education. Engineering degree would be an asset.
- Demonstrated experience working within a facilities management, facilities operations, capital planning, maintenance, or building asset management workplace
- Demonstrated proficiency with Auto CAD, Integrated Workplace Management Systems (IWMS), Revit, Sketch Up, Building Information Modeling (BIM), Photoshop
- Demonstrated knowledge of technical writing for the preparation of standards and specifications and to prepare effective reports.
- Experience with ServiceNow Building Operations and/or Space Planning modules.
- Demonstrated advanced level proficiency with MS Office programs including MS Word, Excel, and Access.
- Demonstrated experience with SQL and relational database structures
- Ability to communicate effectively (both orally and written), strong customer service skills and the ability to work collaboratively with others.
- Demonstrated organizational and presentation experience.
- Familiarity with the latest version of AutoCAD and Revit an asset
- Experience with CMMS ‘Building Operations’ and/ or ‘Space Planning and Management’ considered an asset.
- Familiarity with VFA Facility (or similar Capital Planning software) an asset
- Project coordination experience considered an asset
- Experience in developing data visualization models (e.g. Microsoft PowerBI) an asset

Apply online: www.centennialcollege.ca/careers

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by November 3, 2026 at 11:59 PM EST. Please quote Job ID J1026-0956. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

📌 Facilities Information System Coordinator (Toronto)
🏢 Centennial College
📍 Toronto