Duties and Responsibilities:

Reporting to the Director of Political Economy and the Director Kroeger College of Public Affairs, and under the supervision of the College Administrator in the Kroeger College, the Graduate Administrator is responsible for the effective and efficient administration and coordination of graduate academic programs supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers high-quality administrative and advisory support across admissions, student advising, in-program administration, funding and awards, events, and graduation processes while ensuring compliance with University, Faculty, and program regulations for both the for Masters Program and Collaborative PhD with a Specialization in Political Economy.

The position serves as a primary point of contact for prospective and current students, faculty, staff, and both internal offices and external partners, and contributes to the smooth operation of the College and Faculty. The Graduate Administrator provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success and wellness support and contributing to a positive public profile of the graduate programs.

The Graduate Administrator assists with student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as e-mail, newsletters, website updates and social media posts.

Working collaboratively with the Office of the Dean of the Faculty of Public and Global Affairs, the Graduate Administrator will support special projects for the Faculty, including assisting with the collection,



review and creation of current graduate administration resources and tools to develop a Faculty of Public and Global Affairs Graduate Administrator Handbook to use as a guide for all graduate administration processes from recruitment to graduation.

Working in collaborative environment, the Graduate Administrator also assists with special projects and by providing support to other programs and positions during high-peak periods and absences.

Qualifications:

The incumbent must possess the following qualifications:

- Demonstrated ability to review, interpret and stay current with academic policies, procedures and processes.
- Robust knowledge of the graduate recruitment and admissions processes, with the ability to calculate GPAs, review and interpret transcripts to accurately assess international documentation and transcripts, changing Canadian and international university grading processes and English language requirements.
- Knowledge of scholarships, funding and award opportunities to effectively assemble the offer packages and support the current graduate student awards.
- Demonstrated ability to advise students on program-mapping, with experience supporting students during program and life changes to ensure academic success and degree completion.
- Sound knowledge of the Graduate Calendar.
- Strong administrative experience and skills to successfully and efficiently support the College Administrator, Graduate Supervisor and related committees.
- Ability to interpret and work with collective agreements to support TA hiring and assignments.
- Strong verbal and written communication skills, with strong presentation skills to effectively participate in recruitment activities, promotion of the College's programs and to interact with the program's faculty, staff and students.




- Ability to work in a diverse unit with knowledge of cultural competencies
- Effective time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail.
- Robust interpersonal skills, tact, and diplomacy with the demonstrated ability to remain calm and work with a professional demeanor while working under pressure.
- Demonstrated ability to work independently, with strong initiative, research and problem-solving skills.
- Excellent computer skills including expertise in the use of the MS Suite; software database systems and custom software such as Banner and website maintenance software, such as Wordpress.

Education and Experience:

The above is normally acquired through the completion of:

- Completion of a three-year university degree.
- A minimum of 4 years of related academic administrative and student support experience, including one year of graduate administration and advising experience in a university setting.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

📌 Graduate Administrator (Term) (Ottawa)
🏢 Carleton University
📍 Ottawa