Office Administrator & Interior Design Assistant

Rapido Services – Construction & Renovation

Location: Ottawa, Ontario, Canada
Job Type: Full time
Work Arrangement: On-site
Schedule: Monday to Friday

Job Summary

Rapido Services is a construction and renovation company based in Ottawa, specializing in residential and commercial projects.

We are looking for a friendly, organized, and motivated person to join our team. This position combines office administration, customer service, interior design, construction estimating, and project coordination.

The ideal candidate has experience in construction or renovation estimating, knowledge of interior design, and good working knowledge of QuickBooks Online.

Fluency in both English and Arabic, spoken and written, is a mandatory requirement.

We offer a friendly working environment and welcome candidates who are eager to contribute their skills and grow with our company.

Responsibilities

- Answer phone calls, respond to emails, and communicate professionally with customers.
- Schedule appointments and coordinate with clients, suppliers, and subcontractors.
- Prepare estimates and quotations for construction and renovation projects.
- Calculate material quantities, labour costs, and project expenses.
- Assist with interior design concepts, material selections, and renovation planning.
- Use QuickBooks Online to prepare invoices, record expenses, track project costs, and maintain accurate financial records.
- Assist with bookkeeping and organize financial documents using QuickBooks Online.
- Use Microsoft Word and Excel for daily administrative tasks.
- Maintain organized project files, customer records, and documentation.
- Assist with coordinating ongoing construction and renovation projects.




- Communicate with customers and suppliers regarding project requirements and scheduling.
- Occasionally travel to construction sites, suppliers, or customer locations as required.

Skills and Qualifications

- English: Excellent spoken and written English is required.
- Arabic: Excellent spoken and written Arabic is required.
- QuickBooks Online: Good working knowledge is required. Candidates should be comfortable preparing invoices, recording expenses, tracking project costs, and maintaining financial records.
- Construction Estimating: Experience preparing estimates and quotations for construction and renovation projects is highly important.
- Interior Design: Previous experience or knowledge of interior design is preferred.
- Microsoft Office: Good working knowledge of Word and Excel.
- Construction Knowledge: Experience in residential or commercial construction and renovation is an advantage.
- Customer Service: Friendly, professional, and comfortable communicating with customers.
- Organization: Strong attention to detail and the ability to manage multiple tasks.
- Problem-Solving: Able to work independently, take initiative, and learn new tasks.
- Driver's Licence and Vehicle: A valid driver's licence and access to a reliable vehicle are required for occasional work-related travel.

Experience with construction or renovation bookkeeping, project costing, material takeoffs, and labour costing is a strong advantage.

We encourage candidates with relevant experience and a positive attitude to apply, even if they do not meet every preferred qualification.

How to Apply

Please submit your resume through Indeed.

We look forward to hearing from you!

Pay: $39,000.00-$70,000.00 per year

Benefits:

- Flexible schedule
- On-site parking

Work Location: In person

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