J.J. MacKay Canada Limited (MacKay Meters) is seeking to fill the position of Administrative Assistant. This is a full-time position (40 hrs/week) at our branch office in Saint-Jean-sur-Richelieu, Quebec.

The Administrative Assistant will be responsible for general office administration, sales support administration, order entry, invoicing, inventory and accounts receivable. The successful candidate must be bilingual (French and English).

PRINCIPAL DUTIES AND RESPONSIBILITIES:

- Provide assistance with correspondence, generating reports, completing proposal responses, contracts and related material in French and/or English.
- Open, sort and distribute incoming mail and co-ordinates the flow of information internally with other departments and head office.
- Answer the phone (receptionist) in French and English and relay telephone calls.
- Maintain office supply inventory.
- Prepare and ship via courier outgoing small packages and envelopes when required.
- Provide other general administrative duties such as filing, create and maintain customer history files and folders.
- Enter orders into the order entry system (Microsoft® Dynamics – Great Plains), generate packing slips, prepare invoices, returns.
- Manage and send invoices to clients by e-mail.
- Perform accounts receivable duties for the Quebec branch office.
- Maintain inventory in Microsoft® Dynamics – Great Plains and perform quarterly inventory counts.
- Initiate purchase requisitions and stock transfers between offices.
- Act as the main point of contact with accounts receivable and accounts payable departments at the company’s head office.
- Follow up with head office on status of customer orders.
- On behalf of the manager, prepare sales reports,



prepare price lists for customers, look after sales and customer service (inside sales, follow-up on quotes).
- When required, use CorelDRAW® design software for customer product branding.
- When required, make travel arrangements for Quebec branch employees.
- Prepare expense reports for Quebec branch employees.
- Assist in special projects as required by manager.

KNOWLEDGE, SKILLS AND ABILITIES:

Education and Experience:

- Minimum of three years prior experience in an office administration and accounting support role.
- Completion of a one/two-year post-secondary office administration, business administration or other related field.
- Practical knowledge and proven experience in accounting.
- Experience with private/municipal/government agency bid/tender process an asset.

Skills:

- Fluent in French and English (written and verbal).
- Strong communication and collaboration skills.
- High level of accuracy and attention to detail.
- Proficiency with Microsoft® Excel, Microsoft® Word, Microsoft® Outlook and Microsoft® Power Point.
- Familiar using accounting software. Experience with Microsoft® Dynamics – Great Plains an asset.

Abilities:

- Ability to manage multiple tasks, prioritize and work under tight timelines.
- Ability to work independently and proceed with objectives without supervision.




- Ability to handle and resolve recurring problems.
- Ability and willingness to learn to use new software applications.
- Comfortable in the use of courier software packages such as UPS, FedEx, etc.

WORKING CONDITIONS:

- On-site/in-person office setting.
- Ability to work extra hours if required.
- Diverse team working group

This position is a great opportunity if you are looking for a full-time Monday to Friday position that is diversified. The successful candidate will join a motivated and dynamic work team in a specialized industry.

We offer a competitive group perks and compensation package that is commensurate with experience and ability. Please send your cover letter and résumé/CV to [email protected]

Please no telephone inquiries. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

About J.J. MacKay Canada Limited:

J.J. MacKay Canada Limited is an industry leader in the manufacture and supply of innovative parking equipment and parking solutions. We have been providing our parking products, services and solutions to Canadian, US, and international clients for over 60 years. The parking IT solutions we provide include traditional client/server applications with associated databases installed at our client sites as well as products that require customized software development, mobile applications, web based (remote) applications and client data hosting. Our web site is https://www.mackaymeters.com.

Job Types: Full-time, Permanent

Perks:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 ADMINISTRATIVE ASSISTANT - BILINGUAL (Saint-Jean-sur-Richelieu)
🏢 J.J. MacKay Canada
📍 Saint-Jean-sur-Richelieu