Overview

The Administrative Assistant - Bookkeeping Experience supports organized office operations and accurate financial recordkeeping. This role combines administrative coordination with day-to-day bookkeeping tasks, helping colleagues access reliable financial information and keep routine processes moving smoothly.

Administrative Assistant – Bookkeeping Experience

JADA Solutions (HSE) Inc. | Sherwood Park, Alberta

Job Type: Part time, Permanent

Hours: Approximately 20 hours per week

Work Location: Sherwood Park, Alberta – 100% In-Office (Mandatory)

About JADA Solutions

JADA Solutions (HSE) Inc. is a Sherwood Park-based consulting company specializing in Health, Safety, and Environmental (HSE) services. We provide professional consulting, occupational hygiene, hazardous materials assessments, environmental testing, and workplace health and safety solutions to clients across a variety of industries.

We are a growing, close-knit team that values professionalism, accuracy, collaboration, and exceptional client service.

About the Position

We are currently seeking a reliable, organized, and detail-oriented Administrative Assistant with bookkeeping experience to join our team on a part-time basis.

The ideal candidate will have a strong administrative background, practical bookkeeping knowledge, and the ability to manage multiple responsibilities in a busy office environment.

This position combines general office administration with bookkeeping and financial support. We are looking for someone who is proactive, dependable, comfortable working independently, and willing to assist wherever needed.

This is a fully in-office position in Sherwood Park. Remote and hybrid work arrangements are not available and are non-negotiable.

Key Responsibilities

Bookkeeping & Financial Support

- Assist with accounts payable and accounts receivable.
- Prepare, review, and process client invoices.




- Monitor outstanding accounts and assist with payment follow-ups.
- Enter and maintain accurate financial records.
- Assist with bank and credit card reconciliations.
- Process expense reports, receipts, and vendor payments.
- Support payroll preparation and related administrative tasks.
- Assist with monthly financial reporting and recordkeeping.
- Maintain organized financial documentation and filing systems.

Administrative Support

- Provide day-to-day administrative support to management and staff.
- Manage emails, correspondence, filing, and general office documentation.
- Assist with scheduling, data entry, and maintaining company records.
- Prepare reports, spreadsheets, and other business documents.
- Support project administration, including job setup and maintaining project information.
- Assist with general office operations and other administrative duties as required.

Qualifications & Experience

Required:

- Previous experience in an administrative role with bookkeeping responsibilities.
- Working knowledge of accounts payable, accounts receivable, invoicing, and reconciliations.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines.
- Ability to work independently while contributing to a team environment.
- Professionalism and discretion when handling confidential financial information.

Considered an Asset:





- Experience with Deltek Vision, particularly project accounting, invoicing, and financial reporting.
- Experience with Sage 50 accounting software.
- Previous experience in a consulting, engineering, environmental, or other professional services environment.
- Familiarity with project-based accounting and job costing.
- Experience with payroll processing using Sage 50.
- Formal education or certification in bookkeeping, accounting, or business administration.

Position Details

- Schedule: Approximately 20 hours per week, part-time.
- Location: Sherwood Park, Alberta.
- Work Arrangement: 100% in-office, with no remote or hybrid option.

Why Join JADA Solutions?

At JADA Solutions, you'll become part of a supportive and collaborative team where your contributions make a difference. As a smaller organization, we offer the opportunity to take on wide-ranging responsibilities, develop your skills, and play an important role in supporting our daily operations.

We value individuals who take initiative, pay attention to the details, and enjoy being part of a team.

How to Apply

Interested candidates are invited to submit their resume and cover letter outlining their relevant administrative and bookkeeping experience, qualifications, and interest in joining JADA Solutions.

Please note: Only applications that include both a resume and a cover letter will be considered. Applications submitted without a cover letter will not be reviewed.

Applicants are encouraged to highlight any experience with Deltek Vision, Sage 50, or similar accounting software.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $17.82-$28.74 per hour

Expected hours: 20.0 per week

Benefits:

- Casual dress
- Employee assistance program
- On-site parking

Work Location: In person

📌 Administrative Assistant - Bookkeeping Experience (Sherwood Park)
🏢 JADA Solutions (HSE
📍 Sherwood Park