Experience: previous experience in an office, preferably a law office
Languages: English
Work Setting: Law Office
Work Conditions: Fast-paced environment with significant pressures and tight deadlines
Business Equipment and Computer Applications: Microsoft Office (word processing, spreadsheets, database management), Quickbooks, Clio, Legal software applications, General office equipment
Job Description:
· Opening and organizing files.
· Making appointments
· Preparing correspondence and drafting routine correspondence
· Sending copies of materials, by mail, email, fax and courier
· Taking telephone calls, ascertaining the nature of the problem and directing the call appropriately
· Maintaining files, bring forward and diary systems (electronic and hard copy)
· Screening incoming mail and email and highlighting areas of potential urgency, dealing with all items of a routine nature and noting any dates for bring forward and diary systems.
· Updating paper library with loose leaf updates and maintaining computer database systems for office precedents.
· Organizing documents
· Drafting statements of account for lawyer approval
· Taking payment (cash, cheque, credit, debit) from clientele and issuing receipts
· Intaking clients for appointments
· Organizing and tidying meeting rooms
· Maintaining office equipment
. Maintaining corporate record books (filing annual reports) and assisting with simple corporate matters
Job Types: Full-time, Permanent
Pay: $50,000.00 per year
Perks:
- Casual dress
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 2 years (required)
- legal reception: 1 year (preferred)